Executive Personal Assistant

HelpXpat Relocations; Dubai; On-site; AED 300,000 - 420,000; Full time

Job summary

HelpXpat Relocations seeks an Executive Assistant to run the Founder's office across three fast-moving businesses: 10 Hydrogen, HelpXpat Relocations, and HelpXpat Real Estate. The role requires independent judgment and discreet handling of confidential matters.

You will manage the Founder's calendar, filter emails, coordinate meetings and travel, and maintain progress on ongoing tasks. Dubai-based, immediate start, full-time with a strong command of English.

Qualifications

• Solid prior experience as an EA, PA, or Chief of Staff across multiple ventures.
• Strong independent judgment with minimal supervision.
• Polished English communication, written and verbal.
• Systematic mindset with strong follow-through and attention to detail.
• Discretion with confidential information.
• Dubai-based and available to start immediately.
• UAE driving license preferred.

Responsibilities

• Own the Founder's calendar, priorities and daily flow, defending time.
• Manage inbox with filtering judgment; what needs attention now.
• Coordinate meetings, calls, and travel across three businesses.
• Maintain a live view of open tasks, deadlines and decisions.
• Be first point of contact for internal teams, clients, partners, vendors.
• Prepare meeting notes, follow-up summaries and light reports.
• Maintain discretion and confidentiality in sensitive matters.

Skills

Executive support

Independent judgement

English communication

Attention to detail

Discretion

Dubai-based availability

Driving license preferred

Job description

Executive Assistant to the Founder – 10 Hydrogen / HelpXpat Relocations / HelpXpat Real Estate

About the Role

We're hiring an Executive Assistant to run the Founder's office across three active businesses — 10 Hydrogen, HelpXpat Relocations, and HelpXpat Real Estate. This isn't a calendar-and-coffee role. The Founder needs someone who can absorb context fast, make sound calls independently, and act as a genuine extension of their judgment — not someone who escalates every decision back.

If you need detailed instructions to get things done, this isn't the right fit. If you naturally spot what needs handling before anyone asks, and you're comfortable owning outcomes across three fast-moving companies at once, we'd like to hear from you.

What You'll Own

• Full command of the Founder's calendar, priorities and daily flow — including deciding what deserves the Founder's time and defending that line
• Inbox and correspondence management with real filtering judgment — what needs the Founder's eyes now, what can be handled on their behalf, what can wait
• End-to-end coordination of meetings, calls, and travel across all three businesses, anticipating conflicts before they happen
• A live, accurate view of open tasks, deadlines and pending decisions across 10 Hydrogen, HelpXpat Relocations and HelpXpat Real Estate
• First point of contact for internal teams, clients, partners and vendors when the Founder isn't available
• Meeting notes, follow-up summaries and light reporting that are ready to act on
• Full discretion and confidentiality across sensitive business and personal matters, without exception

What We're Looking For

• Solid prior experience as an EA, PA, or in a Founder's/Chief of Staff-style office — ideally across multiple ventures or a fast-scaling business
• Strong, independent judgment and comfort operating with minimal supervision
• Polished, confident English communication, written and verbal
• Structured by instinct — systems, follow-through and attention to detail are your default
• Genuine discretion with confidential information
• Dubai-based, available to start immediately or soon
• UAE driving license preferred

Location: Dubai, UAE

Type: Full-time

Reporting line: Directly to the Founder

Start: Immediate / soon preferred