Executive Assistant to the Founder

LAMI; Dubai; On-site; AED 180,000 - 320,000; Full time

Job summary

LAMI, a boutique architecture and design studio in Dubai, is seeking an Executive Assistant to the Founder. The role sits at the heart of the business, demanding high-trust, cross-country calendar management, document preparation, invoicing, HR administration, and Dubai studio operations.

Ideal candidates have 5+ years UAE experience supporting a founder or senior manager, strong MOHRE/WPS knowledge, and excellent English.

Qualifications

• 5+ years UAE experience supporting a founder or senior manager.
• Strong MOHRE, WPS and visa processes knowledge.
• Excellent written and spoken English; Arabic is a plus.
• Strong Excel and Google Workspace skills (tested).
• Comfortable using AI tools daily.
• Highly organized, discreet and self-driven; runs on systems.
• Architecture/design/professional-services background is a plus.
• Currently in UAE and available to start immediately or on short notice.

Responsibilities

• Manage founder's calendar, correspondence and travel across three countries.
• Prepare fee proposals, client documents and contracts through signature.
• Handle invoicing and receivables; coordinate with external accounting.
• Manage HR administration: contracts, visas, PRO coordination, MOHRE/WPS.
• Run day-to-day Dubai studio operations: vendors, facilities, supplies.
• Convert instructions into tracked actions and close tasks without follow-up.

Skills

Calendar management

Executive support

English proficiency

Excel

Google Workspace

AI tools familiarity

Discretion & organization

Tools

Google Workspace

Microsoft Excel

Job description

A boutique architecture and design studio based in Dubai, with a second office abroad and new ventures launching, is hiring an Executive Assistant to the Founder. This is a demanding, high-trust role at the center of the business.

• Manage the Founder's calendar, correspondence and travel across three countries

• Prepare fee proposals, client documents and contract drafts, and follow them through to signature

• Handle invoicing and receivables follow-up, and coordinate with the external accounting firm

• Manage HR administration: contracts, visas, PRO coordination, MOHRE and WPS compliance, employee records

• Run the day-to-day of the Dubai studio: vendors, facilities, supplies

• Convert instructions into tracked actions and close tasks without follow-up

Desired Candidate Profile

• 5+ years UAE experience supporting a founder, director or senior manager directly

• Strong hands-on knowledge of MOHRE, WPS and visa processes

• Excellent written and spoken English; Arabic is a plus

• Strong Excel and Google Workspace skills (you will be tested)

• Comfortable using AI tools daily

• Highly organized, discreet and self-driven; runs on systems, not memory

• Architecture, design, engineering or professional-services background is a plus

• Currently in the UAE and available to start immediately or on short notice

We offer full-time employment, visa sponsorship, a competitive package based on experience, and exceptional growth opportunity within a growing multi-brand group.