Executive Assistant to Chief Executive Officer

Pyramedia Media Consultancy & Production; Abu Dhabi; In loco; AED 268.000 - 469.000; Tempo pieno

Descrizione del lavoro

Pyramedia Media Consultancy & Production is seeking an Executive Assistant to the CEO for a full-time, on-site role in Abu Dhabi. You will provide high-level administrative support, manage calendars and travel, prepare documents, and liaise with senior stakeholders to streamline CEO time and office efficiency.

Ideal candidates have proven executive support skills, professionalism with confidential information, and strong English communication.

Competenze

• > Strong executive administrative assistance experience supporting senior leadership or C-level executives.
• Update and maintain confidential records with discretion.
• > Proficiency in calendar management, travel coordination, expense tracking and reporting.
• > Excellent written and verbal English; Arabic is a plus.
• > Strong communication, organization, and multitasking under tight deadlines.

Mansioni

• Provide high-level administrative and organizational support to the CEO.
• Manage calendars, schedule meetings, coordinate travel, and prepare expense reports.
• Draft and edit correspondence, presentations, and documents.
• Liaise with senior stakeholders and coordinate media, production, and business activities.
• Maintain confidential records and ensure timely follow-up on actions.

Conoscenze

Executive Support

Diary Management

Expense Reports

English Proficiency

Discretion

Microsoft Office

Time Management

Problem Solving

Media Experience

Formazione

Bachelor's Degree or equivalent

Media/Creative industry experience

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Company Description

Pyramedia Media Consultancy & Production delivers world-class media services spanning television and film production, events, public relations, marketing, and advertising, offering one of the most diverse media portfolios in the region. Founded in 1999, the company operates four subsidiaries - PyraStars, PyraDocs, PyraMovies, and PyraPublishing that manage talent and produce high-quality documentaries, shows, and films. Pyramedia's award-winning team represents multiple disciplines, fostering a culture of creativity, innovation, and technical excellence. With offices in Abu Dhabi, Dubai, Cairo, London, Riyadh, and New York, Pyramedia serves local and international clients through an agile global structure and strong regional presence.

Role Description

The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Abu Dhabi Emirate, United Arab Emirates. This role provides high-level administrative and organizational support to the CEO, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The Executive Assistant will draft and edit correspondence, presentations, and documents, ensure timely follow-up on key actions, and maintain confidential records and files. Day-to-day responsibilities also include organizing internal and external meetings, liaising with senior stakeholders, prioritizing requests to the CEO, and supporting the coordination of media, production, and business-related activities. The Executive Assistant will help optimize the CEO's time, streamline workflows, and contribute to a professional and efficient executive office environment.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, with experience supporting senior leadership or C-level executives.


• Proficiency in Administrative Assistance and diary management, including complex calendar coordination and meeting logistics.


• Experience preparing, tracking, and reconciling expense reports and managing related documentation.


• Excellent written and verbal communication skills in English; Arabic language skills are an advantage.


• High level of discretion and professionalism in handling confidential information and sensitive matters.


• Advanced proficiency with productivity tools (e.g., Microsoft Office Suite, scheduling and collaboration platforms).


• Strong organisational and time management skills, with the ability to prioritise and handle multiple tasks under tight deadlines.


• Proactive problem-solving mindset, attention to detail, and ability to work independently and within a fast-paced media environment.


• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.


• Previous experience in media, production, or a similar creative industry is beneficial.