Executive Assistant to the CEO

ITP Media Group; Dubai Emirate; On-site; AED 167,000 - 279,000; Full time

Job summary

ITP Media Group in Dubai is seeking an organised, proactive Executive Assistant to support the CEO and keep day-to-day activities running smoothly. The EA will manage the CEO’s schedule, travel and priorities, ensuring tasks and follow-ups are handled efficiently.

The ideal candidate will be discreet, reliable and comfortable in a fast-paced environment, with experience supporting senior stakeholders and the ability to anticipate needs and manage multiple priorities with minimal supervision.

Qualifications

• 3+ years' experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive.
• Previous experience supporting a CEO or C-suite executive is preferred.
• Strong proficiency in office, communication and digital tools, with the ability to quickly learn and adapt to new platforms.
• Excellent organisation and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful and able to work with minimal supervision.
• Professional and confident when dealing with senior executives and stakeholders.
• Strong follow-up and problem-solving skills.
• Able to handle confidential information with complete discretion.
• Flexible to accommodate occasional evening and weekend requirements.
• Experience in the media industry is an advantage.

Responsibilities

• Manage the CEO’s calendar, meetings and appointments.
• Coordinate meetings, prepare agendas and take meeting notes and action points.
• Follow up with relevant teams to ensure actions and deadlines are completed.
• Arrange all business travel, including flights, hotels, visas and transfers.
• Help manage the CEO’s daily priorities and ensure important matters are followed up.
• Prepare and coordinate reports, updates, documents and presentations as required.
• Draft and manage emails, letters and other correspondence on behalf of the CEO.
• Manage the CEO’s expenses, petty cash and basic payments.
• Carry out research and gather information for the CEO when required.
• Coordinate the CEO’s attendance at meetings, events and conferences.
• Build strong relationships across the business to quickly obtain information and updates.
• Handle confidential and sensitive business information with a high level of discretion.
• Support the CEO with ad-hoc projects and personal requests related to their role.
• Be proactive in identifying what needs to be done and ensuring the CEO is well prepared for meetings, travel and key commitments.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication skills

Discretion

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

G Suite

Job description

ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.

From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.

Role Overview

We are looking for an organised, proactive and professional Executive Assistant to support the CEO and help keep day-to-day activities running smoothly.

The EA will be responsible for managing the CEO’s schedule, travel, meetings and day-to-day priorities, while ensuring that important tasks and follow-ups are handled efficiently. The role requires someone who is discreet, reliable, detail-oriented and comfortable working in a fast-paced environment.

The ideal candidate will be confident working with senior stakeholders, able to anticipate the CEO’s needs and manage multiple priorities with minimal supervision.

Key Responsibilities

• Manage the CEO’s calendar, meetings and appointments.

• Coordinate meetings, prepare agendas and take meeting notes and action points.

• Follow up with relevant teams to ensure actions and deadlines are completed.

• Arrange all business travel, including flights, hotels, visas and transfers.

• Help manage the CEO’s daily priorities and ensure important matters are followed up.

• Prepare and coordinate reports, updates, documents and presentations as required.

• Draft and manage emails, letters and other correspondence on behalf of the CEO.

• Manage the CEO’s expenses, petty cash and basic payments.

• Carry out research and gather information for the CEO when required.

• Coordinate the CEO’s attendance at meetings, events and conferences.

• Build strong relationships across the business to quickly obtain information and updates.

• Handle confidential and sensitive business information with a high level of discretion.

• Support the CEO with ad-hoc projects and personal requests related to their role.

• Be proactive in identifying what needs to be done and ensuring the CEO is well prepared for meetings, travel and key commitments.

Skills & Experience

• 3+ years' experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive.

• Previous experience supporting a CEO or C-suite executive is preferred.

• Strong proficiency inoffice, communication anddigital tools, withthe ability toquickly learn andadapt to newplatforms.

• Excellent organisation and time-management skills.

• Strong written and verbal communication skills.

• Excellent attention to detail.

• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

• Able to manage multiple priorities in a fast-paced environment.

• Proactive, resourceful and able to work with minimal supervision.

• Professional and confident when dealing with senior executives and stakeholders.

• Strong follow-up and problem-solving skills.

• Able to handle confidential information with complete discretion.

• Flexible to accommodate occasional evening and weekend requirements.

• Experience in the media industry is an advantage.