Executive Assistant to Chairman

Hire Rightt; Dubai; On-site; AED 134,000 - 167,000; Full time

Job summary

Hire Rightt in Dubai is seeking an experienced Executive Assistant to manage the CEO's calendar, coordinate meetings across time zones, and handle high-level correspondence.

The role requires a Bachelor's degree and 8–10 years of experience supporting senior leaders, with a focus on discretion and professional communication.

You will arrange travel, prepare reports, and maintain organized records while ensuring confidentiality.

Qualifications

• Bachelor's degree required.
• 8–10 years of experience supporting senior executives.
• Excellent written and verbal communication.
• Proactive and discreet handling of confidential information.

Responsibilities

• Manage the executive's daily calendar and appointments.
• Coordinate meetings across time zones.
• Draft and respond to correspondence on behalf of the executive.
• Handle confidential communications.
• Arrange meetings, prepare agendas, and book rooms.
• Prepare presentations and meeting documents.
• Take minutes and record key decisions.
• Book flights, hotels, and transfers.
• Coordinate business trips and executive visits.
• Prepare letters, reports, presentations, and other documents.
• Maintain organized records and secure sensitive information.
• Maintain confidentiality regarding company decisions, financial matters, and personnel issues.

Skills

Calendar management

Email management

Meeting coordination

Travel arrangements

Administrative support

Education

Bachelor's degree

Job description

Key Responsibilities of an Executive Assistant

Salary : AED 12000-15000+ benefits for self.

Location : Dubai, U.A.E.

1. Calendar and Schedule Management

• Manage the executive's daily calendar and appointments.
• Coordinate meeting times across different time zones.

2. Email and Communication Management

• Draft, review, and respond to correspondence on behalf of the executive when authorized.
• Handle confidential communications professionally.

3. Meeting Coordination

• Arrange meetings, prepare agendas, and book meeting rooms.
• Prepare presentations, reports, and meeting documents.
• Take minutes and record key decisions.

4. Travel Arrangements

• Book flights, hotels, airport transfers, and transportation.
• Coordinate business trips and executive visits.

5. Administrative and Office Support

• Prepare letters, reports, presentations, and other business documents.
• Maintain organized electronic and physical records.
• Handle sensitive business information securely.
• Maintain confidentiality regarding company decisions, financial matters, and personnel issues.

She must hold a Bachelors degree with min 8-10 years of experiences in managing high-level administrative and organizational support to senior executives, such as a CEO, Managing Director, Director, or other senior leaders.