Executive Assistant & Events Coordinator

ITP Media Group; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

ITP Media Group in Dubai is seeking an proactive Executive Assistant to provide high-level administrative support to senior leadership and help with events and business initiatives.

You will manage calendars, coordinate travel, prepare reports and presentations, and act as a key contact for internal teams and external stakeholders, ensuring discretion and confidentiality in all tasks. Experience coordinating multi-site events and dealing with vendors is valued.

Qualifications

• Minimum high school diploma; 2+ years in an EA/PA or events role.
• Experience supporting senior executives and coordinating events preferred.
• Proactive, discreet, highly organized with strong communication.
• Ability to manage confidential information and multitask.

Responsibilities

• Manage executive calendars, meetings, and follow-up actions.
• Coordinate travel, itineraries, expenses, and docs.
• Prepare reports, presentations, and admin documents.
• Support planning and delivery of events and conferences.
• Maintain event trackers, budgets, invoices, and post-event reports.
• Liaise with internal teams, stakeholders, and technical staff.

Skills

Calendar management

Travel coordination

Reporting & presentations

CRM updates

Stakeholder liaison

Event planning

Budgeting & invoicing

Research

Education

High School Diploma

Tools

Microsoft Office

PowerPoint

CRM software

Job description

ITP Media Group in Dubai is seeking an proactive Executive Assistant to provide high-level administrative support to senior leadership and help with events and business initiatives.

You will manage calendars, coordinate travel, prepare reports and presentations, and act as a key contact for internal teams and external stakeholders, ensuring discretion and confidentiality in all tasks. Experience coordinating multi-site events and dealing with vendors is valued.