Admin Assistant/EA

ITP Media Group; Dubai Emirate; On-site; AED 180,000 - 360,000; Full time

Job summary

ITP Media Group in Dubai seeks an experienced Executive Assistant to provide high-level administrative support to senior leadership and assist with events and strategic initiatives.

You will manage calendars, travel, reports, and CRM updates while handling confidential information with discretion. The role requires proactivity, adaptability, and meticulous organisation, with occasional after-hours event support.

Qualifications

• 2+ years' experience as an Executive/Personal Assistant, Events Coordinator, or similar role.
• Experience supporting senior executives and coordinating events is preferred.
• Minimum High School Diploma / GCSE.

Responsibilities

• Manage executive calendars, meetings, agendas and follow-ups.
• Coordinate travel arrangements, itineraries, expenses, and confidential documents.
• Prepare reports, presentations, and administrative documents.
• Maintain CRM updates and general business records.
• Support planning and delivery of events and conferences.
• Liaise with internal teams and external stakeholders.
• Ensure smooth live event delivery with technical teams.
• Track budgets, invoices and post-event reporting.
• Conduct ad hoc research and provide supporting assistance.

Skills

Administration

Communication

Organization

Discretion

Proactivity

Problem solving

Stakeholder mgmt

Independence

Flexibility

Education

High School Diploma

Tools

CRM software

Job description

ITP Media Group is one of the world's most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.

From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.

Role Overview

The successful candidate will provide high-level executive and administrative support to senior leadership, while also assisting with events, projects, and business initiatives.

The role requires a proactive, adaptable, and highly organised individual who can manage day-to-day priorities, respond to changing business needs, handle confidential information with discretion, and provide reliable support across a variety of ad hoc requests.

Key Responsibilities

• Manage executive calendars, meetings, agendas, and follow-up actions.
• Coordinate travel arrangements, itineraries, expenses, and confidential documentation.
• Prepare reports, presentations, correspondence, and administrative documents.
• Manage CRM updates, records, and general business administration.
• Act as a key point of contact for internal teams and external stakeholders.
• Support planning and delivery of events, conferences, and meetings.
• Coordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications.
• Support live event delivery and liaise with technical teams to ensure smooth execution.
• Maintain event trackers, budgets, invoices, and post-event reporting.
• Conduct research and provide ad hoc support as required.

Person Requirements

• Strong administrative, organisational, and coordination skills.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail and the ability to manage multiple priorities.
• Professional, discreet, and able to handle confidential information.
• Proactive, adaptable, and able to anticipate business needs.
• Strong problem-solving skills with a solutions-focused approach.
• Ability to build effective relationships with senior executives, internal teams, and external stakeholders.
• Ability to work independently as well as collaboratively within a team.
• Flexible approach with the ability to support occasional events outside normal working hours.

Qualifications / Experience

• Minimum High School Diploma / GCSE.
• 2+ years' experience in an Executive Assistant, Personal Assistant, Events Coordinator, or similar role.
• Experience supporting senior executives and coordinating events is preferred.