Executive Assistant to CEO - Temporary, Immediate Start

ITP Media Group; Dubai Emirate; On-site; AED 180,000 - 300,000; Full time

Job summary

ITP Media Group in Dubai seeks a highly organized Executive Assistant to support the CEO on a temporary basis with an immediate start. The role requires proactive, confidential administrative and operational support to ensure smooth CEO office operations.

You will manage the CEO's calendar, travel arrangements, prepare briefs, and liaise with internal teams and partners. Flexibility for occasional evenings or weekends is expected.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant.
• Exceptional written and verbal communication skills.
• Advanced organizational and multitasking skills with strong attention to detail.
• Discreet and proactive, able to work independently.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, and prepare detailed agendas.
• Take meeting notes and follow up on action items with stakeholders.
• Arrange complex travel itineraries including flights, accommodation, visas, and ground transport.
• Maintain awareness of business priorities and anticipate support needs.
• Prepare correspondence, presentations, and confidential reports.
• Manage expense reports, petty cash, and administrative payments.
• Conduct ad hoc research and prepare executive briefings.
• Liaise with internal departments and external partners for seamless communication.
• Support event coordination and high-profile engagements as required.

Skills

Proven Executive Assistant experience

Excellent written & verbal

Organizational multitasking

Attention to detail

Discreet & proactive

Independent worker

Flexible hours

Tools

Microsoft Office

Job description

ITP Media Group in Dubai seeks a highly organized Executive Assistant to support the CEO on a temporary basis with an immediate start. The role requires proactive, confidential administrative and operational support to ensure smooth CEO office operations.

You will manage the CEO's calendar, travel arrangements, prepare briefs, and liaise with internal teams and partners. Flexibility for occasional evenings or weekends is expected.