Admin Assistant EA

ITP Media Group; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

ITP Media Group in Dubai is seeking an proactive Executive Assistant to provide high-level administrative support to senior leadership and help with events and business initiatives.

You will manage calendars, coordinate travel, prepare reports and presentations, and act as a key contact for internal teams and external stakeholders, ensuring discretion and confidentiality in all tasks. Experience coordinating multi-site events and dealing with vendors is valued.

Qualifications

• Minimum high school diploma; 2+ years in an EA/PA or events role.
• Experience supporting senior executives and coordinating events preferred.
• Proactive, discreet, highly organized with strong communication.
• Ability to manage confidential information and multitask.

Responsibilities

• Manage executive calendars, meetings, and follow-up actions.
• Coordinate travel, itineraries, expenses, and docs.
• Prepare reports, presentations, and admin documents.
• Support planning and delivery of events and conferences.
• Maintain event trackers, budgets, invoices, and post-event reports.
• Liaise with internal teams, stakeholders, and technical staff.

Skills

Calendar management

Travel coordination

Reporting & presentations

CRM updates

Stakeholder liaison

Event planning

Budgeting & invoicing

Research

Education

High School Diploma

Tools

Microsoft Office

PowerPoint

CRM software

Job description

Job Description:

ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.

From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.

Role Overview

The successful candidate will provide high-level executive and administrative support to senior leadership, while also assisting with events, projects, and business initiatives.

The role requires a proactive, adaptable, and highly organised individual who can manage day-to-day priorities, respond to changing business needs, handle confidential information with discretion, and provide reliable support across a variety of ad hoc requests.

Key Responsibilities

• Manage executive calendars, meetings, agendas, and follow-up actions.
• Coordinate travel arrangements, itineraries, expenses, and confidential documentation.
• Prepare reports, presentations, correspondence, and administrative documents.
• Manage CRM updates, records, and general business administration.
• Act as a key point of contact for internal teams and external stakeholders.
• Support planning and delivery of events, conferences, and meetings.
• Coordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications.
• Support live event delivery and liaise with technical teams to ensure smooth execution.
• Maintain event trackers, budgets, invoices, and post-event reporting.
• Conduct research and provide ad hoc support as required.

Person Requirements

• Strong administrative, organisational, and coordination skills.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail and the ability to manage multiple priorities.
• Professional, discreet, and able to handle confidential information.
• Proactive, adaptable, and able to anticipate business needs.
• Strong problem-solving skills with a solutions-focused approach.
• Ability to build effective relationships with senior executives, internal teams, and external stakeholders.
• Ability to work independently as well as collaboratively within a team.
• Flexible approach with the ability to support occasional events outside normal working hours.

Qualifications / Experience

• Minimum High School Diploma / GCSE.
• 2+ years’ experience in an Executive Assistant, Personal Assistant, Events Coordinator, or similar role.
• Experience supporting senior executives and coordinating events is preferred.