Executive Assistant at Smart Salem

Smart Salem Medical Center Limited; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Smart Salem Medical Center Limited in Dubai is seeking an Executive Assistant to provide comprehensive administrative and operational support to senior leadership, manage schedules, coordinate meetings, and handle communications with confidentiality.

Fluency in Arabic and English is mandatory; at least 3 years in Executive Assistant, Personal Assistant, Customer Service, Call Center, Sales Support, or a similar role is required, with healthcare or hospitality experience preferred.

Qualifications

• Fluency in Arabic and English required.
• Minimum 3 years experience in EA/PA or similar roles.
• Call center, customer service, hospitality, healthcare or sales exposure preferred.

Responsibilities

• Manage complex calendars and schedules for senior leaders.
• Coordinate internal and external meetings with agendas and minutes.
• Handle correspondence for executives, including emails and calls.
• Arrange travel bookings and itineraries.
• Prepare presentations, reports, letters and documents.
• Support planning of events, leadership meetings and special projects.
• Maintain confidential records and files.
• Act as liaison between executives and stakeholders.
• Monitor deadlines, projects and priorities.
• Assist with office administration and ad hoc tasks.
• Support cross-functional coordination for smooth execution.

Skills

Organizational skills

Attention to detail

Independent work

Professional communication

Solutions-focused mindset

Job description

Apply for Executive Assistant at Smart Salem in Dubai, DU, AE. This Full time on site position offers great opportunities for career growth.

About Smart Salem

Smart Salem is a leading digital healthcare and medical fitness service provider in the UAE, delivering innovative, technology-enabled solutions for individuals, corporates, and Free Zone Authorities. We partner closely with government entities and private organizations to simplify compliance, enhance employee wellbeing, and deliver trusted, efficient healthcare services.

Role Overview

Smart Salem is looking for a highly organized and proactive Executive Assistant to provide administrative and operational support to senior leadership. The successful candidate will play a key role in ensuring the efficient management of schedules, meetings, communications, and business priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Manage complex calendars, appointments, and meeting schedules for senior leaders.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle correspondence, emails, and phone calls on behalf of executives where appropriate.
• Arrange travel bookings, accommodation, and itinerary planning.
• Prepare presentations, reports, letters, and other business documents.
• Support the planning and coordination of company events, leadership meetings, and special projects.
• Maintain accurate records, files, and confidential documents.
• Act as a point of contact between executives and internal or external stakeholders.
• Monitor and track deadlines, projects, and key business priorities.
• Assist with office administration and other ad hoc tasks as required.
• Support cross-functional coordination to ensure smooth communication and execution of business activities.

Core Competencies

• Exceptional organizational skills.
• Strong attention to detail.
• Ability to work independently and anticipate needs.
• Professional and confident communication style.
• A positive, flexible, and solutions-focused mindset.

Qualifications & Experience

Fluency in Arabic and English is mandatory (spoken and written).

Minimum 3 years of experience in an Executive Assistant, Personal Assistant, Customer Service, Call Center, Sales Support, or similar role.

Previous experience in a call center, customer service, hospitality, healthcare, or sales environment is highly preferred.