Executive Assistant

RecruitMe Plus; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support the CEO in Dubai. This role requires exceptional organizational and communication skills, as you will manage the CEO's calendar, handle communications, and coordinate travel arrangements. The ideal candidate will have over 6 years of experience in an administrative role and a Bachelor's degree in Business Administration. Join a dynamic team where your contributions will help streamline operations and enhance productivity. If you thrive in a fast-paced environment and enjoy supporting senior executives, this opportunity is perfect for you.

Qualifications

• 6+ years of experience in an administrative executive role.
• Excellent proficiency in English and strong organizational skills.

Responsibilities

• Manage CEO's calendar and handle all communications.
• Attend meetings and take minutes, sharing summaries afterward.
• Implement time-saving strategies and assist with travel arrangements.

Skills

Organizational Skills

Communication Skills

Problem Solving

Time Management

Travel Arrangements

Prioritization Abilities

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Zoom

Microsoft Teams

Google Meet

Job description

Company Overview:

Our client, a major and renowned Personal Care FMCG distributor of products ranging from Haircare, Skincare, and Fragrances. They are seeking a well-organized and detail-oriented Executive Assistant for their team in Dubai UAE. They are exclusively recruiting current residents in Dubai with current experience in the UAE.

Key Responsibilities & Role:

• Handle emails, phone calls, and other communication for the CEO.
• Deal and communicate well with all internal and external stakeholders of the company (CEO, Employees, Suppliers, visitors, etc.).
• Responsible for attending meetings, taking minutes, and subsequently sharing a summarized version.
• Research and book transportation and accommodation for any necessary travel.
• Assist with data entry and file management.
• Receive and deliver messages and information to relevant parties.
• Manage the CEOs calendar, including arranging meetings, appointments and other relevant events.
• File and track any needed expenses, receipts or invoices.
• Prioritize and resolve any scheduling conflicts.
• Attend meetings or networking events as needed.
• Implement time-saving strategies where possible.

Qualifications & Skills:

• Bachelors Degree in Business Administration, or any related field.
• 6+ years of proven working experience in an administrative executive role.
• Excellent proficiency and command of English is required.
• Familiarity with and experience in meeting platforms like Zoom, Microsoft Teams, and Google Meet.
• Extremely strong organizational skills.
• Proficient in Microsoft Office.
• Great written and verbal communication skills.
• Strong problem solving and prioritization abilities.
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• Strong, dynamic, and vibrant personality.
• Experience in a C-Level Assistant role is a plus.