Executive Assistant

Latinum HR Solutions; Dubai; On-site; AED 254,000 - 304,000; Full time

Benefits offered by this job

Career growth opportunities

High visibility

Job summary

Latinum HR Solutions is seeking a highly professional Executive Assistant to support the Chairman’s Office in the UAE. The role involves coordinating with senior leadership, managing complex calendars across multiple time zones, and handling high-level administrative duties with discretion.

The successful candidate will have 9–10 years' experience supporting CXO-level executives, strong communication skills, and the ability to manage travel and meeting logistics in a fast-paced environment.

Qualifications

• 9–10 years of experience supporting Chairman/Owner/CXO level.
• Experience in high-level administrative roles in mid to large organizations.
• Excellent verbal and written communication.
• Strong organizational skills and discretion.

Responsibilities

• Provide high-level executive support to the Chairman.
• Manage complex calendars across multiple time zones.
• Coordinate internal and external communications for the Chairman.
• Prepare minutes of meetings and track action points.
• Arrange domestic and international travel and visas.
• Handle confidential information with discretion.
• Liaise with senior stakeholders and internal teams.
• Coordinate meetings and executive events.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Job description

Job Title: Executive Assistant – Chairman’s Office

Location: UAE

Industry: Open (Leading Organization)

Experience Required: 9 –10 Years (Mandatory experience supporting Chairman / Owner / CXO level)

Employment Type: Full-Time

About the Role

We are seeking a highly professional and dynamic Executive Assistant to support the Chairman’s Office. The role requires close coordination with senior leadership, handling high-level administrative responsibilities, and ensuring seamless day-to-day operations. The ideal candidate should have prior experience supporting top executives in mid to large-sized organizations and possess strong communication and organizational skills.

Key Responsibilities

• Provide high-level administrative and executive support to the Chairman
• Manage complex calendars, meetings, and scheduling across multiple time zones
• Coordinate internal and external communications on behalf of the Chairman
• Prepare, record, and circulate minutes of meetings, ensuring timely follow-ups
• Arrange domestic and international travel, including itineraries, visas, and logistics
• Handle confidential information with discretion and professionalism
• Liaise with senior stakeholders, clients, and internal teams
• Ensure smooth coordination of meetings, events, and executive activities

Key Requirements

• Proven experience supporting Chairman / Owner / CXO level executives
• Strong personality with excellent verbal and written communication skills
• Expertise in calendar management, coordination, and multitasking
• Experience in preparing MOMs (Minutes of Meeting) and tracking action points
• Hands-on experience in managing domestic and international travel arrangements
• Ability to work in a fast-paced, high-pressure environment
• Flexibility to work across different time zones

Compensation & Benefits

• Salary: Up to AED 25,000 per month
• Opportunity to work closely with top leadership
• High visibility and career growth opportunities