Executive Assistant

Driven Properties LLC; Dubai; On-site; AED 150,000 - 230,000; Full time

Job summary

Driven Properties LLC is seeking a highly organized Executive Assistant to support the CEO and Managing Partner across Asset Management, OA, Property Management and Handover Services. You will be the CEO’s right hand, liaising with RERA and authorities, drafting bilingual correspondence, and managing a demanding calendar with discretion.

Responsibilities include minute-taking, VIP meeting support, and ensuring all action points are assigned and completed.

Qualifications

• Bachelor’s degree or higher.
• Minimum 5 years total experience, 3+ years supporting a CEO.
• Fluent in Arabic and English, both spoken and written.
• Experience in executive assistance and calendar management.
• UAE government liaison experience with RERA/DLD preferred.
• UAE real estate experience in asset management or property management preferred.

Responsibilities

• Act as the primary point of contact between the CEO and government authorities.
• Represent the CEO on operational and regulatory requirements.
• Draft, translate and proofread formal letters in Arabic and English.
• Manage the CEO's calendar end-to-end.
• Manage the executive inbox and follow up to closure.
• Attend meetings and take accurate minutes; track action owners.
• Coordinate gifting for VIP clients and authorities.
• Prepare presentations and reports for internal and external meetings.
• Maintain confidential filing and documentation.

Skills

Arabic language

English language

Executive support

Calendar management

Communication

Education

Bachelor's degree or higher

Job description

We are seeking a highly organised, Arabic-speaking Executive Assistant to support the CEO and Managing Partner across our Asset Management, Owners Association, Property Management and Handover Services divisions. This is not a purely administrative role — you will be the CEO’s right hand: representing the office with RERA and other government authorities, drafting formal correspondence in Arabic and English, managing a demanding calendar, and following up internally until matters are closed. You will sit in on high-profile client meetings, capture accurate minutes, and make sure every action point lands with the right owner. You are discreet, proactive, and comfortable asking the right questions to get things done properly the first time.

• Act as the primary point of contact between the CEO & Managing Partner and RERA, DLD and other government authorities — communicating in Arabic, emails, letter or any other required correspondance.
• Represent the CEO & Managing Partner on operational and regulatory requirements, ensuring requests are actioned in line with their direction and escalated where decisions are needed.
• Draft, translate and proofread formal letters, notices and correspondence in both Arabic and English to authorities, owners, developers, OA boards and clients.
• Manage the CEO & Managing Partner’s calendar end-to-end — scheduling and booking meetings, prioritising conflicting requests, and coordinating with internal teams and external stakeholders.
• Manage the executive inbox: screen, prioritise and respond to emails on the CEO’s behalf, and flag matters requiring personal attention.
• Follow up internally with the Asset Management, OA, Property Management and Handover teams on open matters, deadlines and deliverables — tracking every item through to closure.
• Attend meetings with the CEO & Managing Partner, including with high-value and VIP clients, owners and partners; prepare briefing packs and background notes in advance.
• Record accurate minutes of meetings, circulate them promptly, and track action items and owners to completion.
• Plan and coordinate corporate gifting for VIP clients, partners and authorities — sourcing, personalisation, budgeting and timing around key occasions (Ramadan, Eid, UAE National Day, year-end).
• Prepare presentations, reports and documents for internal reviews, client meetings and OA / board meetings.
• Ask the right clarifying questions on incoming requests to ensure the CEO receives complete information and that nothing is actioned on assumptions.
• Maintain organised filing of correspondence, contracts, authority approvals and meeting records, handling confidential information with full discretion.

• Bachelor’s degree or higher.

• Minimum 5 years of total experience, including 3+ years supporting a CEO or senior executive.

• Fluent in Arabic and English, both spoken and written (mandatory).

• Experience in executive assistance, calendar management, correspondence, and confidential matters.

• UAE government liaison experience with RERA/DLD is preferred.

• UAE real estate experience in Asset Management, OA, Property Management, or Handover is preferred.

• Working knowledge of RERA/DLD procedures and UAE real estate regulations is an advantage.

• Excellent organisational, communication, multitasking, and follow-up skills.

• Professional, proactive, detail-oriented, and discreet.

• Clear opportunities for career growth and professional development.

• Dynamic, collaborative environment focused on Dubai’s real estate market.

• Fast-paced, innovation-led workplace with proprietary technology, a 40+ person in-house marketing team, and access to the Forbes Global Properties network.