Executive Assistant

One Investments; Dubai; On-site; AED 268,000 - 469,000; Full time

Job summary

One Investments in Dubai seeks an experienced, senior-level Executive Assistant who has supported a Sales Director, Managing Director, CEO, or top broker in UAE real estate. The role focuses on managing priorities, client communications, and maintaining confidentiality.

You will oversee diaries, emails, CRM, and pipeline, coordinate content with the videographer, and organise travel, events, and deadlines. The ideal candidate balances independence with strong professional communication and

Qualifications

• Senior-level Executive Assistant experience.
• Experience supporting a Sales Director/Managing Director/CEO or high-performing broker in UAE real estate preferred.
• Ability to manage calendars, communications, client follow-ups, and competing priorities.
• Experience managing CRM systems, sales pipelines, and deal documentation.
• Coordinate content schedules and use AI to create carousels.

Responsibilities

• Manage executive diaries and calendars, including meetings, calls, viewings, launches, and developer appointments.
• Prioritise commitments and identify matters needing executive attention.
• Oversee emails, WhatsApp messages, client enquiries, and follow-ups.
• Oversee CRM management and pipeline organisation from enquiry to completion.
• Track payments, deadlines, and organise travel, events, and commitments.

Skills

Executive support

CRM management

Calendar management

Client communications

Confidentiality

Tools

CRM software

Content scheduling tools

Job description

We’re seeking an experienced, senior-level Executive Assistant, ideally someone who has previously supported a Sales Director, Managing Director, CEO, or high-performing broker within UAE real estate.

This role requires someone who can manage priorities, keep client communications and sales activity organised, and handle problems independently while maintaining complete confidentiality.

Role Overview

• Manage executive diaries and calendars, including meetings, calls, viewings, launches, and developer appointments.
• Prioritise commitments and identify matters requiring executive attention.
• Manage and prioritise emails, WhatsApp messages, client enquiries, and follow-ups.
• Oversee CRM management and pipeline organisation, tracking leads and deals from enquiry through to completion.
• Follow-up on outstanding documents, SPAs, forms, payments, and actions.
• Liaise directly with developers, clients, mortgage brokers, conveyancers, and internal departments.
• Prepare information ahead of client calls and meetings.
• Keep price lists, availability, payment plans, and project information organised.
• Track client payment dates and deadlines, and set reminders for birthdays and special occasions.
• Organise travel, events, and business commitments.
• Prepare daily and weekly priorities to ensure key actions receive timely attention.
• Support team organisation, meetings, and follow-ups as the team grows.
• Assist with sales reporting, pipeline monitoring, and performance tracking.
• Track commissions and outstanding payments where required.
• Coordinate content schedules with the videographer and use AI to create carousels on new project launches and general information about the UAE.
• Organise clients into tiers using WhatsApp labels, identifying enquiries that can be handled independently and those requiring executive attention.
• Resolve problems independently wherever possible and maintain complete confidentiality.

Required Experience

• Experience as a senior-level Executive Assistant.
• Ideally, previous experience supporting a Sales Director, Managing Director, CEO, or high-performing broker within UAE real estate.
• The ability to manage calendars, communications, client follow-ups, and competing priorities.
• Experience managing CRM systems, sales pipelines, and deal documentation.
• The ability to coordinate content schedules and use AI to create carousels.
• A professional approach to client communication and handling confidential information.

Who This Is For

This role is for an experienced EA who can take ownership of day-to-day organisation, keep sales activity and client follow-ups on track, and resolve issues independently while recognising what requires executive attention.