Executive Assistant & Legal Coordinator

Luxe Getaways Holiday Homes LLC; Dubai; On-site; AED 134,000 - 234,000; Full time

Job summary

Luxe Getaways Holiday Homes LLC in Dubai seeks a highly organized Personal Assistant / Legal Assistant to support C-Level executives and liaise with government bodies on UAE commercial matters, especially real estate and hospitality.

You will manage calendars, travel, prepare briefs, draft and review contracts, coordinate with external counsel, ensure regulatory compliance, and maintain confidential information across the group.

Qualifications

• Bachelor’s degree in law, business administration, or related field; LLB or equivalent preferred.
• 3–5 years of experience combining executive/PA support with legal or legal administrative responsibilities.
• Experience supporting C-Level executives or senior management is preferred.
• Experience in real estate, hospitality, investment, corporate, or commercial environments is an advantage.
• Fluent in Arabic and English; able to draft and communicate in both languages.

Responsibilities

• Coordinate calendars, meetings, travel, and executive commitments.
• Prepare agendas, briefs, and presentations for senior management.
• Draft, review, and organize contracts and other legal documents.
• Liaise with external counsel, government authorities, landlords, tenants, and suppliers.
• Maintain organized databases for contracts, licenses, and compliance documents.
• Ensure compliance with UAE laws and regulatory requirements.

Skills

Executive support

Legal documentation

Education

Bachelor's degree or higher

LLB preferred

Tools

Microsoft Office

Job description

We are seeking a highly organized discreet and legally knowledgeable Personal Assistant Legal Assistant to provide executive support to C-Level management while also assisting with legal liaising with government bodies and government related correspondence across the Group. This is a dual-function role requiring strong executive coordination skills combined with basic working knowledge of UAE commercial law especially pertaining to industries such as real estate and hospitality. The ideal candidate will be comfortable working directly with senior management handling confidential information coordinating business priorities reviewing and maintaining legal documents conducting coordination with external parties related to legal matters and following up with internal and external stakeholders.

Executive Assistant Support

• Manage complex calendars, schedule business meetings, appointments, and executive commitments.
• Coordinate internal and external meetings with senior management, clients, business partners, consultants, and other stakeholders.
• Organize domestic and international travel arrangements, itineraries, accommodation, transportation, and related logistics.
• Screen and manage communications, prioritize requests, and ensure timely follow-up.
• Act as a key point of contact between C-Level management and internal/external stakeholders.
• Prepare meeting agendas, presentations, briefing documents, and other materials required by senior management.
• Follow up on delegated tasks across departments and monitor completion against agreed timelines.
• Coordinate executive-level events, client requirements, seasonal gifting, hampers, cards, and related activities.

Legal & Contract Support

• Assist with drafting, reviewing, organizing, and maintaining commercial, real estate, hospitality, supplier, leasing and other business agreements.
• Review contracts and legal documents to identify key obligations, deadlines, risks and areas requiring management or legal attention.
• Maintain an organized database of contracts, agreements, legal correspondence, licenses, approvals, and other legal documentation.
• Coordinate with external legal counsel, consultants, government authorities, business partners, landlords, tenants, suppliers, and other stakeholders on legal matters.
• Assist with legal documentation related to real estate transactions, property matters, hospitality operations, corporate arrangements, and business partnerships.
• Track contract renewals, expiry dates, notice periods, obligations, and other critical legal deadlines.

Compliance & Regulatory Coordination

• Assist management in ensuring relevant business activities comply with applicable UAE laws and regulatory requirements.
• Support legal and compliance activities relating to real estate, hospitality, corporate, and commercial matters.
• Assist with documentation and coordination involving relevant authorities, including DLD and DTCM, where applicable.
• Maintain records of licenses, permits, approvals, regulatory correspondence, and compliance documentation.
• Escalate potential legal, contractual, or compliance risks to senior management or external legal counsel.

Legal Research & Advisory Support

• Conduct preliminary legal research on UAE laws, regulations, and business requirements as requested by management.
• Prepare summaries, notes, and briefing materials on legal or regulatory matters for senior management.
• Assist with employment and labour law documentation and related matters where required.
• Support senior management and external counsel in preparing documentation for disputes, claims, arbitration, litigation, and other legal proceedings.
• Maintain confidentiality of all legal, corporate, financial, commercial, and personal information.

Project & Business Coordination

• Support senior management with ad-hoc and business-critical projects across Group companies.
• Coordinate with relevant departments to track project timelines, deliverables, approvals, and outstanding actions.
• Maintain proper documentation and filing systems for projects, contracts, legal matters, and executive reports.
• Prepare status updates and follow up with stakeholders to ensure agreed actions are completed on time.
• Support real estate, hospitality, investment, and other corporate initiatives as assigned.

REQUIREMENTS

• Bachelor’s degree in law, Business Administration, or a related field.
• An LLB or equivalent qualification is preferred.
• 3–5 years of relevant experience combining executive/PA support with legal or legal administrative experience.
• Previous experience supporting C-Level executives or senior management is preferred.
• Experience in real estate, hospitality, investment, corporate, or commercial environments is an advantage.
• Strong knowledge of UAE commercials, real estate, hospitality, and corporate legal requirements.
• Strong understanding of contract documentation, legal correspondence, and document management.
• Fluent in both Arabic and English, with excellent written and verbal communication skills in both languages.
• Must be able to independently draft, review, and communicate professional correspondence and business documents in both Arabic and English.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• High level of discretion and ability to handle confidential business, legal, financial, and personal information.
• Strong attention to detail, follow-up, and problem-solving skills.
• Ability to work independently, prioritize urgent matters, and operate effectively in a fast-paced environment.
• UAE legal practice eligibility or relevant legal qualification is an advantage, depending on the scope of legal responsibilities assigned to the role.