Executive Assistant

Al-Futtaim Automotive; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading automotive group in Dubai is seeking an entry-level Administrative Support professional. The role involves working closely with senior leaders, managing schedules, and translating discussions into clear actions. Ideal candidates are organized, confident, and capable of handling high-pressure situations. They welcome recent graduates and emphasize behaviour and judgement over experience. This full-time position offers an opportunity to thrive in a dynamic environment.

Qualifications

• Must demonstrate behaviour, judgement, and mindset.
• Ability to engage confidently with senior people.
• Calm under pressure and quick to act.

Responsibilities

• Manage schedules and meetings precisely.
• Track decisions to ensure nothing is missed.
• Act decisively on the spot during discussions.

Skills

Organizational skills

Communication skills

Ability to work under pressure

Decision-making

Education

Recent graduate or early-career professional

Job description

Job Description

Job Requisition ID: 175360

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the worlds most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Important to Know

• This is a high-responsibility, high-availability role
• It suits someone comfortable with flexibility and last-minute changes
• Not suitable for candidates seeking rigid structure or predictable hours

The Role

This role supports a senior principal in a fast-moving, high-trust environment.
It suits someone naturally switched on, socially intelligent, observant, decisive, and comfortable operating close to senior leadership.
This is not a traditional admin or finance role.
Success comes from judgement, awareness, responsiveness, and execution — the ability to listen carefully, read situations, and turn conversations into action in real time.

What You’ll Do

• Work closely with a senior principal and engage confidently with senior leaders and stakeholders
• Listen, absorb context quickly, and act decisively often on the spot
• Translate discussions into clear actions, priorities, and follow-ups
• Manage schedules, meetings, and commitments with precision
• Track decisions and details so nothing is missed
• Solve day-to-day issues independently and calmly in a last-minute environment

Who This Suits

This Role Is Designed For Someone Who Is

• Sharp, curious, and highly aware of what’s happening around them
• Confident, composed, and comfortable engaging with senior people
• Naturally organised and detail-accurate
• Calm under pressure and quick to act
• Discreet, trustworthy, and professional

Early-career candidates are welcome. What matters most is behaviour, judgement, and mindset, not years of experience.

Ideal Background

• Recent graduate or early-career professional
• Exposure to fast-paced environments, coordination, leadership support, operations, or client-facing roles is a plus
• Strong maturity, reliability, and common sense are essential

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

Job Details

• Role Level: Entry-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.alfuttaim.com/automotive/
• Job Function: Administrative Support
• Industry/sector: Retail