Executive Assistant

Khazna Data Centers; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading data center provider in Dubai is seeking an experienced Executive Assistant to support members of the executive leadership team. The ideal candidate will coordinate calendars for C-Level executives, organize meetings, and manage travel arrangements. Key qualifications include a Bachelor's degree, at least 6 years of relevant experience, and proficiency in Microsoft Office. Strong communication skills, discretion, and the ability to handle confidential information are essential for this role.

Qualifications

• At least 6 years of relevant work experience.
• Proven experience as an Executive Assistant supporting multiple C-level executives.
• Experience in managing multiple priorities, administrative coordination, and logistics.

Responsibilities

• Coordinate and manage the calendars of multiple C-Level Executives.
• Organize and prepare meeting materials, such as agendas and presentations.
• Plan and coordinate complex travel itineraries.
• Handle expense reports and reimbursement requests.
• Assist with various administrative tasks, including document preparation and data entry.

Skills

Strong written and verbal communication skills

Discretion and ability to handle confidential information

Organizational skills

Attention to detail

Multi-tasking ability

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office suite

Job description

Khazna was founded in 2012 and has grown rapidly into becoming the leading and trusted wholesale data center provider in the Middle East and North Africa region. With our business growing rapidly both in UAE and abroad, we are looking Grenoble for an Executive Assistant Featured to support members of the executive leadership team.

Some of the key accountabilities will be as follows:

Calendar Management: Coordinate and manage the calendars of multiple C-Level Executives, scheduling meetings, appointments, and conference calls, and resolving scheduling conflicts.

Coordination of Meetings: Organize and prepare meeting materials, such as agendas, presentations, and follow-up action items. When necessary, attend meetings, take notes, and distribute meeting minutes.

Travel Arrangements: Plan and coordinate complex travel itineraries, including flights, hotels, ground transportation, and visas, ensuring seamless travel experiences for the executives.

Expense Management: Handle expense reports and reimbursement requests for the executives, ensuring compliance with company policies.

Confidentialprudence: Maintain the utmost level of confidentiality and discretion when handling sensitive information and conversations.

Administrative Support: Assist with various administrative tasks, including document preparation, data entry, filing, and maintaining organized records.

Eligibility requirements:

• Bachelor's degree or equivalent experience
Atleast 6 years of relevant work experience
• Mandatory requirement: proven experience as an Executive Assistant supporting multiple C-level executives.
• Strong written and verbal communication skills
• Proficient in Microsoft Office suite
• Discretion and the ability to handle confidential information with integrity.
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills