Executive Administration

Confidential Careers; Abu Dhabi; On-site; AED 89,000 - 112,000; Full time

Job summary

Confidential Careers in Abu Dhabi is seeking an experienced Administrative Coordinator to streamline internal functions, organize knowledge management, and raise department awareness across the company.

You will liaise with all departments to ensure policy adherence, manage expenses and rosters, arrange meetings and events, coordinate travel and venues, and provide hands-on support at flagship events.

Qualifications

• University degree in a relevant discipline.
• 5+ years of related experience in managing a similar position.
• Experience working in a multi-cultural environment.
• Good organizing and coordination skills.
• Good interpersonal skills.
• Ability to handle administrative tasks and requests.

Responsibilities

• Serve as coordinator, improving internal functions, processes, knowledge management, department awareness.
• Liaise with all departments to inform needs, policy & procedures while boosting team morale.
• Keep track of Managers expenses and department roster whilst ensuring operations are within policy and procedures.
• Support in arranging department meetings, external meetings, and working groups
• Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings
• Offering on hand assistance at flagship events.

Skills

Organizing skills

Coordination

Interpersonal skills

Administrative tasks

Education

University degree in a relevant discipline

Job description

• Serve as ‘coordinator,’ improving internal functions, processes, knowledge management, department awareness, etc.
• Liaise with the all the departments and other functions within company so the department is fully informed of needs, requirements, company policy & procedures while boosting team morale.
• Keep track of Managers expenses and department roster whilst ensuring operations are within company policy and procedures.
• Support in arranging department meetings, external meetings, and working groups
• Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings
• Offering on hand assistance at flagship events.

Administrative Support

• Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
• Organize the Department Head's schedule of meetings and visits, business travel, ensuring that the diary is kept current.
• Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
• Prepare and update office spreadsheets and presentations in line with requirements.

Qualifications

• University Degree in a relevant discipline

Experience

• 5+ years of related experience in managing a similar position.
• Experience working in a multi-cultural environment.

Knowledge and Skills

• Good organizing and coordination skills
• Good interpersonal skills
• Ability to handle administrative tasks and requests