Executive Assistant

STRATEGIC WEALTH ADVISORS DMCC; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

STRATEGIC WEALTH ADVISORS DMCC in Dubai is seeking an experienced Executive Assistant to support senior management with calendar management, travel logistics and administrative coordination. You will handle emails, files, and confidential documents, coordinate meetings with internal and external stakeholders, and ensure follow-ups.

The role requires 2–5 years of relevant experience, exceptional organization and discretion.

Qualifications

• Manage calendars, meetings, appointments and schedules for senior management.
• Coordinate internal and external meetings, calls and follow-ups.
• Manage emails, correspondence, documentation and basic reports.
• Coordinate travel arrangements, bookings and itineraries.
• Maintain records, files and confidential documents.
• Support day-to-day office administration and operational requirements.
• Coordinate with employees, vendors and external stakeholders.
• Track pending actions and ensure timely follow-ups.
• Assist management with ad-hoc administrative tasks and coordination with internal and external stakeholders.
• 2–5 years of experience in Executive Assistance, Administration or Office Coordination.
• Strong calendar and meeting-management skills.
• Excellent communication and coordination ability.
• Good knowledge of MS Office / Google Workspace.
• Highly organized with strong attention to detail.
• Professional, discreet and comfortable supporting senior management.

Responsibilities

• Manage calendars meetings appointments and schedules for senior management.
• Coordinate internal and external meetings calls and follow-ups.
• Manage emails correspondence documentation and basic reports.
• Coordinate travel arrangements bookings and itineraries when required.
• Maintain records files and confidential documents.
• Support day-to-day office administration and operational requirements.
• Coordinate with employees vendors and external stakeholders.
• Track pending actions and ensure timely follow-ups.
• Assist management with ad-hoc administrative and coordination with internal and external stakeholders.
• 2–5 years of experience in Executive Assistance, Administration or Office Coordination.
• Strong calendar and meeting-management skills.
• Excellent communication and coordination ability.
• Good knowledge of MS Office / Google Workspace.
• Highly organized with strong attention to detail.
• Professional, discreet and comfortable supporting senior management.

Skills

Calendar management

Email handling

Communication

Organizational skills

Attention to detail

Tools

MS Office

Google Workspace

Job description

• Manage calendars meetings appointments and schedules for senior management
• Coordinate internal and external meetings calls and follow-ups
• Manage emails correspondence documentation and basic reports
• Coordinate travel arrangements bookings and itineraries when required
• Maintain records files and confidential documents
• Support day-to-day office administration and operational requirements
• Coordinate with employees vendors and external stakeholders
• Track pending actions and ensure timely follow-ups
• Assist management with ad-hoc administrative and coordination with internal and external stakeholders
• 2–5 years of experience in Executive Assistance, Administration or Office Coordination.
• Strong calendar and meeting-management skills.
• Excellent communication and coordination ability.
• Good knowledge of MS Office / Google Workspace.
• Highly organized with strong attention to detail.
• Professional, discreet and comfortable supporting senior management.