Executive Operations & Calendar Coordinator

Confidential; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Confidential in Dubai seeks an Operations Coordinator to provide senior‑level operational, administrative and coordination support to the CEO. You will track priorities, coordinate across departments, and ensure timely completion of actions, decisions and commitments.

The role acts as a central point between the CEO, department heads and external stakeholders, maintaining organized follow-ups, calendars, and concise updates to executives in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations, Communications, HR, or related field.
• Experience coordinating with CEOs, senior management, or business owners preferred.
• Excellent written and verbal communication; strong prioritization and organizational skills.

Responsibilities

• Coordinate CEO tasks, track decisions, approvals, and requests with deadlines.
• Act as the central link between CEO and department heads; gather updates.
• Manage CEO calendar, meetings, and prepare relevant documents.
• Attend select meetings, take notes, and track action points to completion.
• Prepare correspondence, presentations, and business documents as required.
• Identify delays and bottlenecks; escalate appropriately and maintain confidentiality.

Skills

Organizational skills

Coordination skills

Follow-up skills

Verbal communication

Written communication

Time-management

Prioritization

Independent work

Education

Bachelor's degree in Business Administration/Management/Operations or related

Tools

MS Office

Digital task management

Job description

Confidential in Dubai seeks an Operations Coordinator to provide senior‑level operational, administrative and coordination support to the CEO. You will track priorities, coordinate across departments, and ensure timely completion of actions, decisions and commitments.

The role acts as a central point between the CEO, department heads and external stakeholders, maintaining organized follow-ups, calendars, and concise updates to executives in a fast-paced environment.