Project Coordinator / Executive Assistant

Client of Ladwig Consulting; Dubai; On-site; AED 100,000 - 140,000; Full time

Job summary

Client of Ladwig Consulting in Dubai seeks an experienced Executive Assistant Project Coordinator to provide high‑level support to senior management and coordinate key business operations and projects. This role suits a proactive professional who thrives in a fast-paced environment and takes ownership to drive execution.

The ideal candidate has 5+ years of EA/PA or project coordination experience in the UAE, with real estate development or related sectors preferred.

Qualifications

• Minimum 5 years in EA/PA or project coordination in UAE.
• Based in Dubai; experience in real estate development preferred.
• Strong understanding of legal, financial, and corporate processes in the UAE.
• Excellent MS Excel and PowerPoint skills.
• Fluent Russian and English (written and spoken).

Responsibilities

• Provide executive and administrative support to senior management.
• Coordinate business projects and monitor timelines.
• Prepare presentations, reports, and business summaries.
• Support contract preparation, document management and approval workflows.
• Liaise with UAE government entities, banks, lawyers, auditors, and service providers.
• Organize meetings and executive travel; maintain records and reporting systems.

Skills

Executive support

Project coordination

MS Excel

PowerPoint

Communication skills

Tools

Documentation tools

Job description

Our client a growing real estate development company in Dubai is seeking an experienced Executive Assistant Project Coordinator to provide high-level support to senior management and coordinate key business operations and projects This role is ideal for a highly organized energetic and proactive professional who thrives in a fast-paced environment and enjoys taking ownership driving execution and ensuring things get done.

Key Responsibilities

• Provide executive and administrative support to senior management
• Coordinate business projects
• monitor timelines
• deadlines
• and follow up on action items
• Prepare presentations
• reports
• business summaries
• and analytical materials
• Assist with legal
• financial
• HR
• and corporate administration processes
• Coordinate with external lawyers
• auditors
• banks
• consultants
• and service providers
• Support contract preparation
• document management
• and approval workflows
• Liaise with UAE government entities and regulatory authorities when required
• Organize meetings
• business travel
• and executive schedules
• Maintain accurate records
• documentation
• and reporting systems
• Support process improvements and ensure smooth day-to-day business operations

5+ years of experience in a similar Executive Assistant, Business Assistant, or Project Coordinator role within the UAE.Currently based in Dubai.Previous experience in real estate development, construction, architecture, engineering, or a related industry is preferred.Good understanding of legal, financial, and corporate administration processes in the UAE.Experience working with banks, auditors, lawyers, and external consultants.Advanced MS Excel skills, including reporting and data analysis.Strong PowerPoint and presentation preparation skills.Fluent Russian and English (written and spoken).Strong organizational, communication, and project coordination skills.High level of responsibility, confidentiality, attention to detail, and professionalism.