Executive Admin - HR Ops

Engie; Abu Dhabi; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A global energy company in UAE is seeking an experienced Executive Admin for HR Operations. You will provide professional advice on onboarding issues, coordinate inductions, and assist with daily administrative tasks. The ideal candidate holds a Bachelor's degree in HR or Business Administration and possesses strong interpersonal skills and attention to detail. This role is crucial for supporting HR operations across the region.

Qualifications

• Experience in handling ambiguity and providing quick solutions.
• Strong ability to maintain confidentiality regarding employee matters.
• Ability to handle multiple projects and meet deadlines.

Responsibilities

• Provide clear, professional, and accurate advice on onboarding-related issues.
• Ensure timely scheduling of mandatory inductions for new joiners.
• Prepare reports as required by management.

Skills

Ability to manage workflow in a fast-paced environment

Interpersonal skills

Detail-oriented with organizational skills

Education

Bachelor's degree in Human Resources, Business Administration, or a related field

Job description

Job Title: Executive Admin - HR Operations

Location: UAE (Dubai)

Reporting To: HR Officer & Office Manager

Mission

• Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
• Deliver HR operations support to managers and staff that is responsive and timely.
• Assist the Admin Manager in Dubai with day-to-day administrative activities.

Key Responsibilities

• Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
• Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
• Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
• Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
• Prepare reports as required by management.
• Manage new joiner announcements across the region.

Key Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
• Experience in handling ambiguity and providing quick solutions / recommendations.
• Strong ability to maintain confidentiality regarding employee matters.
• Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
• Ability to handle multiple projects and meet deadlines.
• Detail-oriented with exceptional organizational skills; accuracy is essential.

Business Unit: Tractebel

Division: Tractebel Div2

Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH

Education Level: Bachelor's Degree

Company Name: Tractebel