Engineering Document Controller

AL BADDAD CAPITAL LLC; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

AL BADDAD CAPITAL LLC seeks a diligent Document Controller to manage engineering and project documentation. You will register, classify, and maintain drawings, specifications and submittals, ensuring accuracy and compliance with project requirements.

You will operate the DMS, control revisions, and coordinate with engineers, contractors and QA/QC teams to ensure timely distribution and retrieval of documents. Strong organization and detail orientation are essential.

Qualifications

• Bachelor's degree or diploma in Engineering, Business Administration or a related field; 3–5 years of experience in engineering or construction document control.
• Knowledge of engineering drawings and technical documentation.
• Experience with document management systems such as Aconex, SharePoint or EDMS platforms.

Responsibilities

• Receive, register, and maintain engineering documents, drawings and technical submissions.
• Maintain the Document Management System (DMS) and ensure accurate tracking of documents.
• Control document revisions and ensure latest approved drawings and documents are available to relevant departments.
• Manage submission review, approval, and distribution of engineering documents.
• Prepare and maintain Document Registers, Drawing Registers and Master Document Lists.
• Coordinate with engineering, construction, procurement, QA/QC, consultants and subcontractors.
• Track Technical Submittals, RFIs, Method Statements, ITPs, Material Submittals and other project documents.
• Follow up on overdue document reviews and approvals.
• Ensure proper numbering, naming, coding and revision control of documents.
• Manage incoming/outgoing correspondence and transmittals.
• Maintain electronic and hard-copy document filing systems.
• Remove obsolete/superseded documents from active use.
• Prepare weekly and monthly document control reports.
• Ensure compliance with company procedures and project specifications.
• Support project audits and ensure documents are readily available when required.

Skills

MS Office

Excel

Word

AutoCAD

PDF management

EDMS platforms

Organizational skills

Communication skills

Attention to detail

ISO 9001 knowledge

multi-document management

Education

Bachelor's degree or diploma in Engineering or related field

Tools

Aconex

SharePoint

EDMS systems

Job description

To manage control maintain and distribute all engineering and project documentation ensuring documents are properly registered reviewed approved issued and archived in accordance with company procedures and project requirements

Key Responsibilities

• Receive register classify and maintain engineering documents drawings specifications and technical submissions
• Maintain the Document Management System DMS and ensure accurate document tracking
• Control document revisions and ensure the latest approved drawings and documents are available to relevant departments
• Manage the submission review approval and distribution of engineering documents
• Prepare and maintain Document Registers Drawing Registers and Master Document Lists
• Coordinate with engineering construction procurement QA QC consultants and subcontractors
• Track technical submittals RFIs Method Statements ITPs Material Submittals and other project documents
• Follow up on overdue document reviews and approvals
• Ensure proper numbering naming coding and revision control of all documents
• Manage incoming and outgoing correspondence and transmittals
• Maintain electronic and hard-copy document filing systems
• Ensure obsolete and superseded documents are removed from active use
• Prepare weekly and monthly document control reports
• Ensure compliance with company document control procedures and project specifications
• Support project audits and ensure documents are readily available when required

Qualifications

Bachelor s degree or diploma in Engineering Business Administration or a related field 3 5 years of experience in engineering or construction document control Knowledge of engineering drawings and technical documentation Experience with document management systems

Required Skills

Proficiency in MS Office particularly Excel and Word Knowledge of AutoCAD drawings and PDF management Experience with Aconex SharePoint or other EDMS platforms Strong organizational and communication skills Attention to detail and accuracy Knowledge of ISO 9001 document control requirements Ability to manage multiple documents and deadlines

Key Performance Indicators

• Accuracy of document registers
• Timely document submission and distribution
• Effective revision control
• Reduction of overdue document approvals
• Compliance with document control procedures
• Quick retrieval of project documents

Key Performance Indicators (KPIs)Accuracy of document registers.Timely document submission and distribution.Effective revision control.Reduction of overdue document approvals.Compliance with document control procedures.Quick retrieval of project documents.Typical Engineering Documents HandledEngineering drawings and revisions.Technical specifications.Material submittals.Method statements.Inspection and Test Plans (ITPs).Requests for Information (RFIs).Technical queries.Design calculations.Engineering reports.As-built drawings.Operation and Maintenance (O&M) manuals.Project correspondence and transmittals.

Typical Engineering Documents Handled

• Engineering drawings and revisions
• Technical specifications
• Material submittals
• Method statements
• Inspection and Test Plans (ITPs)
• Requests for Information (RFIs)
• Technical queries
• Design calculations
• Engineering reports
• As-built drawings
• Operation and Maintenance (O&M) manuals
• Project correspondence and transmittals