Dubai Reception & Sales Admin Specialist

uniquipt power solutions; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Uniquipt is seeking a professional, organized and proactive Reception & Sales Administration Coordinator to support our Dubai office.

This role combines front- and back-office duties, including reception, sales administration and commercial support, with the candidate expected to be well presented, confident in communication, highly organized and comfortable coordinating with customers, suppliers and colleagues.

Qualifications

• 2–4 years experience in administration, reception, sales coordination or similar office-support role; UAE experience preferred.
• Excellent spoken and written English with professional communication skills.
• Good working knowledge of Microsoft Outlook, Word and Excel, with confidence learning CRM/ERP systems.
• Strong organizational, follow-up and document-management skills.
• Able to manage multiple priorities independently with accuracy and reliability.
• Experience in industrial, engineering, trading, equipment, power generation or B2B environments is an advantage.

Responsibilities

• Welcome visitors, customers and suppliers and handle incoming calls and enquiries professionally.
• Manage correspondence, couriers, documentation, meetings and general office administration.
• Maintain organized commercial records and ensure the office and showroom remain professional and customer-ready.
• Prepare and format quotations, commercial documents and presentations.
• Register and maintain customer enquiries and opportunities in the company CRM/ERP system.
• Follow up quotations, enquiries and outstanding actions as requested by the sales team.
• Maintain accurate customer and supplier records and coordinate product information, catalogues, datasheets and certificates.
• Assist with purchase orders, sales orders and related documentation.
• Coordinate with sales, operations, logistics and management on order status and customer requirements.
• Prepare basic Excel reports and management summaries.
• Assist with customer visits, meetings, seminars and company events.
• Support the distribution of presentations, brochures and marketing materials.
• Maintain business-development contact databases and assist with LinkedIn and marketing coordination where required.

Skills

Excellent communication

Organizational skills

Multitasking

Tools

Outlook

Word

Excel

CRM/ERP systems

Job description

Uniquipt is seeking a professional, organized and proactive Reception & Sales Administration Coordinator to support our Dubai office.

This role combines front- and back-office duties, including reception, sales administration and commercial support, with the candidate expected to be well presented, confident in communication, highly organized and comfortable coordinating with customers, suppliers and colleagues.