Dubai Office Manager: Admin & HR Support

Guardian Secure Services; Dubai; On-site; AED 37,000 - 45,000; Full time

Job summary

Guardian Secure Services in Dubai is seeking an organized Office Manager to oversee daily operations and support the team with administrative tasks. You will manage schedules, coordinate meetings, handle travel, onboarding, and office budgeting while maintaining data accuracy and professional communication in English.

You will multitask in a fast-paced environment, leverage MS Office daily, and bring a proactive approach to HR-related tasks when needed, ensuring smooth office operations.

Qualifications

• Proven experience as an Office Manager or similar role.
• Excellent organizational skills with strong attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Strong communication skills in English.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Experience with HR tasks is preferred but not required.

Responsibilities

• Manage the daily schedule and activities of the office, including coordinating meetings, handling correspondence, and maintaining office supplies.
• Ensure all administrative tasks are completed accurately and on time, such as filing, data entry, and preparing reports.
• Act as the first point of contact for visitors and clients, providing a professional and friendly demeanor at all times.
• Coordinate travel arrangements for staff members as needed.
• Assist with HR tasks such as onboarding new employees and maintaining employee records.
• Oversee office budget and expenses, ensuring that costs are managed effectively.
• Monitor inventory levels of office supplies and place orders when necessary.
• Handle any other ad hoc administrative tasks as assigned by management.

Skills

Office management experience

Organizational skills

English communication

Multitasking

HR tasks experience

Tools

Microsoft Office

Job description

Guardian Secure Services in Dubai is seeking an organized Office Manager to oversee daily operations and support the team with administrative tasks. You will manage schedules, coordinate meetings, handle travel, onboarding, and office budgeting while maintaining data accuracy and professional communication in English.

You will multitask in a fast-paced environment, leverage MS Office daily, and bring a proactive approach to HR-related tasks when needed, ensuring smooth office operations.