Dubai Flight Ops Office & Facilities Lead

Luxaviation; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

ExecuJet Middle East seeks an Office Manager in Dubai to oversee day-to-day office administration, facilities coordination, and employee support within the Flight Operations division. The role ensures professional office operations aligned with company policies while coordinating with vendors, suppliers, and internal teams.

Requirements include a Bachelor’s or diploma in a related field and fluent English; Arabic is a plus.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Office Management, Hospitality or related field.
• Fluent in English; Arabic advantageous.
• Minimum 2 years in office administration/office management; 3+ years in facilities coordination.

Responsibilities

• Be the first point of contact when guests arrive and direct to the relevant department.
• Arrange booking of meeting rooms and manage availability.
• Answer and manage reception calls, assist visitors and employees as required.
• Oversee day-to-day office operations to ensure a smooth, professional environment.
• Coordinate vendor relationships, quotations, service delivery, and renewals.
• Support budget preparation, expense monitoring, and cost control for office activities.
• Coordinate shipments, couriers, and office services, ensuring timely delivery.
• liaise between departments to address administrative needs promptly.

Skills

Fluent English

Team player

Calm under pressure

Multitasking

Education

Bachelor’s degree or diploma in Business Administration, Office Management, Hospitality or related field

Tools

Microsoft Office

Job description

ExecuJet Middle East seeks an Office Manager in Dubai to oversee day-to-day office administration, facilities coordination, and employee support within the Flight Operations division. The role ensures professional office operations aligned with company policies while coordinating with vendors, suppliers, and internal teams.

Requirements include a Bachelor’s or diploma in a related field and fluent English; Arabic is a plus.