Dubai Office Lead — Admin, Facilities & HR Support

Tickmill; Dubai; On-site; AED 90,000 - 120,000; Full time

Benefits offered by this job

Birthday benefits

Loyalty benefits

Job summary

Tickmill is seeking an experienced Office Manager to join our expanding team in Dubai. The role involves managing day-to-day office administration, coordinating vendors and facilities, maintaining records, and supporting the HR team to ensure a smooth, efficient workplace.

The ideal candidate will be highly organized, proactive, fluent in English, with at least 2 years in office management or similar roles, and capable of handling multiple priorities in a dynamic environment in the Dubai

Qualifications

• Minimum 2 years of experience in an administrative, office management, or similar role.
• Experience managing a high volume of office documentation, records, and administrative processes.
• Strong administrative and document management skills with excellent attention to detail.
• Ability to work independently and manage multiple stakeholders and priorities effectively.
• Fluent in English, both written and spoken.
• Arabic language skills will be considered an advantage.

Responsibilities

• Manage day-to-day administration of the Dubai office, including office supplies and facilities.
• Coordinate IT and telecom installations and related purchases.
• Act as primary contact for landlords, building management, and office service providers.
• Manage lease agreements, maintenance requests, service contracts, and related office documentation.
• Maintain organized filing systems for contracts, vendor agreements, invoices, and other records.
• Prepare, process, and track purchase orders, invoices, and expense claims.
• Ensure office health and safety standards are maintained.
• Manage office access, seating, and inventory of supplies.
• Handle mail, courier services, and general correspondence.
• Coordinate meeting logistics for visiting management, clients, and partners.
• Provide administrative support to HR as required.
• Assist with employee medical insurance onboarding and enrollment coordination.
• Organize and coordinate employee engagement initiatives and company events.

Skills

Office management

Vendor coordination

Document management

Administrative support

English fluency

Tools

MS Office

Job description

Tickmill is seeking an experienced Office Manager to join our expanding team in Dubai. The role involves managing day-to-day office administration, coordinating vendors and facilities, maintaining records, and supporting the HR team to ensure a smooth, efficient workplace.

The ideal candidate will be highly organized, proactive, fluent in English, with at least 2 years in office management or similar roles, and capable of handling multiple priorities in a dynamic environment in the Dubai