Dubai Executive Secretary & Admin Specialist

لونا فليكس; Dubai; On-site; AED 201,000 - 290,000; Full time

Job summary

Luna Flex seeks an Executive Secretary/Administrator in Dubai to support the Chairman's office on a full-time basis. The role covers managing the Chairman's agenda, coordinating travel, handling emails and official correspondence, and preparing board meeting agendas and minutes, executive reports, and presentation materials.

A Bachelor's degree and 5+ years' experience are required, with strong English and MS Office skills.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 5 years of experience in an executive secretary or senior administrative role.
• Fluency in written and spoken English; Arabic is an added advantage.
• Proficient with Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills; ability to work under pressure.

Responsibilities

• Managing the Chairman's agenda and organizing appointments and meetings.
• Coordinating travel arrangements and official meetings.
• Handling incoming and outgoing emails and official correspondence.
• Preparing the agendas for board meetings and the minutes of the meetings.
• Preparing executive reports and presentation materials.

Skills

English proficiency

Time management

Organizational skills

Multitasking under pressure

Confidentiality

Arabic language advantage

Education

Bachelor's degree in Business Administration or Secretarial Studies

5+ years executive secretary / senior administrative experience

Tools

Microsoft Office Suite

Job description

Luna Flex seeks an Executive Secretary/Administrator in Dubai to support the Chairman's office on a full-time basis. The role covers managing the Chairman's agenda, coordinating travel, handling emails and official correspondence, and preparing board meeting agendas and minutes, executive reports, and presentation materials.

A Bachelor's degree and 5+ years' experience are required, with strong English and MS Office skills.