Dubai-based Executive Assistant to Chairman

Talent Hired-the Job Store; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Talent Hired-the Job Store in Dubai seeks an experienced Executive Assistant to support the Chairman, coordinating day-to-day operations and strategic initiatives. The role requires superb organizational skills, discretion, and a proactive mindset to manage complex communications and cross-functional projects.

The successful candidate will prepare briefing materials, maintain confidential information securely, and collaborate with senior management to drive key programs across departments.

Qualifications

• Bachelor's degree in business administration, Engineering, or a related field.
• 6+ years of experience in a senior executive assistant or coordination role, preferably in a project-based, construction, or education.
• Strong operational understanding and project management is mandatory.
• Excellent verbal and written communication skills in English.
• High level of professionalism, integrity, and attention to detail.
• Ability to multitask and work under pressure in a dynamic environment.

Responsibilities

• Act as a trusted point of contact between the Chairman and internal stakeholders including senior executives, department heads, and project teams.
• Monitor the progress of various strategic projects by maintaining project dashboards, reviewing timelines, and providing regular updates to the Chairman on status, deliverables, and milestones.
• Conduct research, gather data and provide analysis to support the Chairman in strategic decision-making; assist with business planning and operational improvements as needed.
• Prepare presentations, executive summaries, and briefing materials for internal and external meetings.
• Draft, review and manage sensitive and high-level communications on behalf of the Chairman.
• Maintain strict confidentiality and handle all executive matters with discretion, tact, and professionalism.

Skills

Communication

Project management

Operational mindset

Discretion

Education

Bachelor's degree in business administration, Engineering, or related field

Job description

Talent Hired-the Job Store in Dubai seeks an experienced Executive Assistant to support the Chairman, coordinating day-to-day operations and strategic initiatives. The role requires superb organizational skills, discretion, and a proactive mindset to manage complex communications and cross-functional projects.

The successful candidate will prepare briefing materials, maintain confidential information securely, and collaborate with senior management to drive key programs across departments.