Dubai-based Senior Executive Assistant to Leadership

Al Haktur IT Solutions; Dubai; On-site; AED 67,000 - 123,000; Full time

Job summary

Al Haktur IT Solutions in Dubai seeks a highly organized Executive Assistant to support senior management. You will manage schedules, coordinate meetings, handle correspondence, prepare documents and assist with daily administrative tasks.

The ideal candidate will demonstrate strong communication, confidentiality, time management and the ability to handle multiple priorities while working independently and coordinating with cross-functional teams across the organization.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• Previous experience as Executive/Personal/Administrative Assistant preferred.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to manage confidential information professionally.

Responsibilities

• Provide comprehensive administrative and executive support to senior management.
• Manage calendars, appointments, meetings and daily schedules.
• Coordinate internal and external meetings including agendas and materials.
• Handle emails, phone calls, correspondence and confidential communications.
• Prepare reports, presentations, letters, spreadsheets and business documents.
• Maintain organized digital and physical records for management.
• Coordinate travel arrangements including flights, accommodation and transportation.
• Prepare meeting minutes and follow up on action items.
• Communicate with clients, vendors and internal departments professionally.
• Assist management with scheduling and coordinating business activities.
• Monitor deadlines, appointments and important follow-ups.
• Conduct basic research and prepare information requested by management.
• Support office administration and coordinate with different departments.
• Handle confidential business and employee information with discretion.
• Assist with special projects and other duties assigned by senior management.

Education

Bachelor's degree or diploma in Business Administration

Office Administration

Tools

Microsoft Office Suite

Job description

Al Haktur IT Solutions in Dubai seeks a highly organized Executive Assistant to support senior management. You will manage schedules, coordinate meetings, handle correspondence, prepare documents and assist with daily administrative tasks.

The ideal candidate will demonstrate strong communication, confidentiality, time management and the ability to handle multiple priorities while working independently and coordinating with cross-functional teams across the organization.