Executive Assistant & Office Manager – Dubai, Global Team

ICG; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

ICG is seeking a highly organised Executive Assistant & Office Manager in Dubai to support the Managing Director & Head of Middle East and to oversee the Dubai office operations. The role combines executive support with hands-on administration, ensuring efficient day-to-day functioning and close collaboration with global colleagues.

The successful candidate will demonstrate discretion, strong attention to detail and the ability to manage competing priorities in a fast-paced, professional

Qualifications

• Experience as EA or similar role in financial/professional services.
• Advanced proficiency in MS Office, Outlook, Word and Excel.
• Ability to handle confidential information with discretion.
• Excellent organisational and time-management skills.
• Ability to work independently with accuracy.
• Strong verbal and written communication across levels.
• Fast-paced environment with multiple priorities and ownership mindset.

Responsibilities

• Manage complex calendars across multiple time zones.
• Coordinate meetings, events and travel schedules.
• Arrange domestic and international travel with detailed itineraries.
• Prepare meeting materials and presentations.
• Provide comprehensive administrative support and data entry.
• Oversee Dubai office administration and office supplies.
• Liaise with landlords, vendors and service providers.
• Support DIFC processes, licenses and work permits.
• Ensure compliance with internal procedures and local requirements.
• Collaborate with EA/Office Manager peers globally.

Skills

Calendar management

Travel coordination

Expense management

MS Office

Discretion & confidentiality

Communication

Tools

Microsoft Office

Outlook

Job description

ICG is seeking a highly organised Executive Assistant & Office Manager in Dubai to support the Managing Director & Head of Middle East and to oversee the Dubai office operations. The role combines executive support with hands-on administration, ensuring efficient day-to-day functioning and close collaboration with global colleagues.

The successful candidate will demonstrate discretion, strong attention to detail and the ability to manage competing priorities in a fast-paced, professional