Documentation Executive

AW Connect; Dubai; On-site; AED 78,000 - 156,000; Full time

Job summary

AW Connect in Dubai is seeking a Shipping & Documentation Coordinator to manage UAE shipping documents and ensure compliance with local regulations.

You will coordinate with customs brokers, freight forwarders, and internal teams to prepare Bills of Lading, invoices, and Certificates of Origin, while maintaining accurate records and timely updates.

Qualifications

• Bachelor's degree in Logistics Supply Chain Management Business Administration or related field.
• Fresh graduate or 1-2 years of documentation or administrative experience (preferably in logistics/shipping).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks under tight deadlines.
• Good communication and coordination skills.
• Immediate availability is preferred.

Responsibilities

• Prepare, review and process shipping documents including Bills of Lading, packing lists, invoices and Certificates of Origin.
• Coordinate with customs brokers, freight forwarders, shipping lines and clients for documentation needs.
• Ensure compliance with UAE port systems and customs regulations.
• Maintain organized records of shipping and customs documents.
• Liaise with internal teams (sales, operations, warehouse) for data collection and document preparation.
• Track shipment status and update stakeholders.
• Support in resolving documentation issues or delays.
• Assist in improving documentation workflows and compliance processes.

Skills

Attention to detail

Organizational skills

Communication

Time management

Education

Bachelor's degree in Logistics, Supply Chain Management, Business Administration or related field

Job description

Job Description

To manage shipping and customs documentation processes ensuring accuracy and compliance with UAE regulations while coordinating with internal and external stakeholders.

Key Responsibilities:

• Prepare review and process shipping documents including Bills of Lading packing lists invoices and Certificates of Origin.
• Coordinate with customs brokers freight forwarders shipping lines and clients for documentation needs.
• Ensure compliance with UAE port systems and customs regulations.
• Maintain organized records of shipping and customs documents.
• Liaise with internal teams (sales operations warehouse) for data collection and document preparation.
• Track shipment status and update stakeholders.
• Support in resolving documentation issues or delays.
• Assist in improving documentation workflows and compliance processes.

Qualifications & Requirements:

• Bachelors degree in Logistics Supply Chain Management Business Administration or related field.
• Fresh graduate or 1-2 years of documentation or administrative experience (preferably in logistics/shipping).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks under tight deadlines.
• Good communication and coordination skills.
• Immediate availability is preferred.