Document Controller - Supervision (Dubai Infrastructure Projects)

Khatib & Alami International; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Khatib & Alami seeks a Document Controller for supervision on Dubai infrastructure projects. You will establish and maintain master filing systems, ensuring archiving compliance and accurate recording of drawings issued to the contractor.

Key duties include organizing comprehensive document control, tracking submittals, and maintaining as-built records. Proficiency in MS Word, Excel, PowerPoint and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• Proficient in MS Word, PowerPoint and Excel.
• Strong secretarial and organizational skills.
• Effective communication with internal and external stakeholders.
• Excellent attention to detail.
• Proficient in written and spoken English; Arabic is a plus.

Responsibilities

• Establish master filing systems and ensure proper recording of drawings issued to the contractor.
• Support supervision teams with document control activities and filing.
• Maintain records of submittals and responses from the contractor.
• Track unanswered correspondence and circulate lists to Project Managers.
• Maintain registers for operation manuals, vendor manuals, and as-built drawings.
• File contractor drawings showing progress across contract stages.
• Update status of review/approval of as-built drawings.
• Record receipt of drawing revisions and distribute to appropriate personnel.
• Ensure the latest version of drawing documents is used.
• Assist team in setting up and maintaining organized filing systems.
• Back up copies of files in line with corporate policies.

Skills

Secretarial skills

Organizational abilities

Effective communication

Attention to detail

English proficiency

Education

High School Diploma

Tools

Microsoft Word

PowerPoint

Excel

Job description

Document Controller - Supervision (Dubai Infrastructure Projects) Job Description Job Alerts Link Job Title: Document Controller - Supervision (Dubai Infrastructure Projects) Start Date: 1-November-2026 Job Location: Dubai Site Country: United Arab Emirates

Job Summary

The Document Controller establishes master filing systems, including copies of al drawing issues on supervision projects. S/He ensures the implementation of K&A’s archiving policies, procedures and standards in the recording of all drawings issued to the contractor.

Key Responsibilities

• Ensure the satisfaction of the supervision teams with provided document control activities
• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures
• Maintain a record of submittals from the contractor and record the date of responses to the contractor
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference
• Maintain a register of operation manuals, vendor manuals and as built drawings
• Maintain copies of all programs submitted during the project and file copies of the contractor’s drawings showing the progress of the works during the various stages of the contract
• Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings
• Record receipt of drawing revisions and distribution to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the supervision team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Qualification, Technical Skills and Competencies

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

© 2026 Khatib & Alami. All rights reserved.