Document Controller

Tanqeeb; Al Ain; On-site; AED 72,000 - 120,000; Full time

Job summary

Tanqeeb seeks a Document Controller to manage, maintain, and control project and corporate documents, ensuring accuracy, traceability, and ISO compliance within a UAE construction environment.

The role supports effective document flow between internal teams, consultants, clients, and contractors, maintaining version-controlled records and assisting handover and audits.

Qualifications

• Experience managing project documents for civil construction projects.
• Knowledge of UAE laws, standards, and UAE ISO procedures.
• Ability to coordinate with multiple stakeholders and maintain logs.

Responsibilities

• Manage receipt, distribution, tracking, and archiving of all project documents.
• Ensure documents are filed with proper version control and remove obsolete documents.
• Maintain log of incoming/outgoing documents and submit to consultants, clients, authorities.
• Coordinate with project teams, consultants, and subcontractors for proper document flow.
• Prepare transmittals, maintain submittal records, and generate periodic reports.
• Ensure compliance with document control procedures and ISO standards.
• Assist in preparing documents for project handover and final submission.
• Manage electronic filing systems and platforms.
• Coordinate with planning, QA/QC, and commercial departments.
• Collect and consolidate timesheets for project staff.
• Track working hours, overtime, leave, absences; maintain timesheet records for audits.
• Support site teams with printing, distributing, updating drawings and documents.
• Maintain records of inventory such as stationery, tools, PPE, equipment.
• Track issuance and return of items, maintain site visitors logbook.
• Provide general administrative support to project and head-office teams.
• Additional responsibilities as assigned by line manager.

Skills

Document control

Record keeping

ISO standards

Civil construction experience

Coordination

Job description

The Document Controller manages, maintains, and controls all project and corporate documents to ensure accuracy, traceability, and compliance with company procedures and project requirements. The role supports effective document flow between internal teams, consultants, clients, and contractors within a construction environment. The ideal candidate will have strong experience managing documentation for civil building projects, ensuring all project records and communications are well managed in accordance with UAE & ISO standards.

Desired Candidate Profile

• Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings, material submittals, inspection requests, correspondence, and reports.
• Ensure documents are filed and version-controlled correctly, and remove obsolete documents per company procedures.
• Maintain an up-to-date log of all incoming and outgoing documents and ensure timely submission to consultants, clients, and authorities.
• Coordinate with project teams, consultants, and subcontractors to ensure proper document flow and compliance.
• Prepare transmittals, maintain records of submittals and approvals, and generate periodic reports.
• Ensure compliance with project document control procedures and ISO standards.
• Assist in preparing documents for project handover and final submission.
• Manage electronic filing systems and platforms (If applicable).
• Coordinate with project teams, planning, QA/QC, and commercial departments.
• Collect, review, and consolidate daily/weekly/monthly timesheets for the projects staff.
• Track working hours, overtime, leave, and absences in line with company policy, and maintain timesheet records and reports for audit and project cost control purposes.
• Support site teams with printing, distributing, and updating drawings and documents as required.
• Maintain records of office and project inventory, including stationery, tools, PPE, and equipment.
• Track issuance and return of items, ensuring accountability and proper documentation.
• Maintain the UpToDate site visitors' logbook for records.
• Provide general administrative support to project and head‑office teams as required.
• Additional responsibilities as assigned by the line manager.