Document Controller - Construction Projects

AlFuttaim; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Al-Futtaim in Dubai, United Arab Emirates is seeking a Document Controller for Construction Projects. You will manage controlled movement, distribution, recording, and archiving of project documentation, covering both electronic and paper formats.

The role includes supervising junior Document Control staff, supporting users of the drawing management system, and coordinating with designers and specialist suppliers to keep project information accurate and accessible in accordance with the Design

Qualifications

• Diploma or degree in information management or related discipline.
• 3-5 years of experience in the construction business.
• Intermediate IT skills, especially Excel, Outlook and Word.

Responsibilities

• Control incoming and outgoing documents in electronic and paper formats according to procedures.
• Maintain the document control system for all project information.
• Collate, monitor, record, and distribute information regularly.

Skills

Document management

Organizational skills

Communication skills

Staff supervision

Cross-functional coordination

Excel

IT literacy

Education

Diploma in Information Management

Degree in related discipline

Tools

Drawing management system

Document control software

Job description

Document Controller - Construction Projects Job Snapshot Role: Document Controller Location: Dubai, United Arab Emirates Industry: Construction Function: Documentation-Technical Writing Experience: 3-5 years of experience in the construction business Job Type: Full-time Position Overview Al-Futtaim is hiring a Document Controller in Dubai, United Arab Emirates to manage the controlled movement, distribution, recording, and archiving of project documentation.

The role covers both electronic and paper-based information and requires consistent application of document numbering, formatting, issuance, review, and filing procedures.

The position also supervises junior Document Control staff, supports users of the drawing management system, and coordinates with designers and specialist suppliers to maintain accurate and accessible project information.

Job Details Country: United Arab Emirates City: Dubai Industry: Construction Function: Documentation-Technical Writing Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full-time.

Overview of the Role The Document Controller will maintain an effective document control environment that gives project teams timely access to current and correctly issued information. This includes controlling incoming and outgoing documents, monitoring drawing status and format, maintaining records, and ensuring controlled information is distributed according to established procedures and the Design Management Plan. The role also provides guidance on document control procedures, supports the operation of the drawing management system, and works with the Design Manager on reporting project design performance.

Document Management

• Control incoming and outgoing documents in electronic and paper formats according to established procedures and standards.


• Maintain the document control system for all project information received and issued.


• Collate, monitor, record, and distribute information on a regular basis.


• Keep document records current and readily accessible to authorized project team members.


• Issue and distribute controlled copies in accordance with the Design Management Plan.


• Check drawing information for compliance with agreed status and formatting requirements.


• Maintain accurate records covering document numbering, issuance, review, dispatch, and archiving.


• Liaise with designers and specialist suppliers regarding information queries and document issues.

Drawing Management System

• Support the effective operation of the drawing management system and associated peripherals.


• Troubleshoot document and drawing management system issues when they arise.


• Advise users on document issuance procedures and methods for accessing information.


• Train project participants, designers, and specialist suppliers in the use of the drawing management system.


• Periodically review document control procedures and coordinate revisions and authorization with relevant personnel.

Staff Supervision and Development

The Document Controller will supervise junior Document Control staff and help maintain consistent working practices across the function. This includes providing practical guidance, supporting training requirements, and recommending procedural improvements where they can strengthen document management and compliance.

Operational Accountabilities

• Follow applicable safety, quality, and environmental procedures and controls within AFC.


• Support compliance with relevant procedural and legislative requirements.


• Identify opportunities for continuous improvement in document control processes and working practices.


• Liaise with the Design Manager when reporting on project design performance.


• Promote accurate, consistent, and efficient handling of project information.


• Carry out other reasonable work or tasks allocated by the Line Manager.

Required Skills

• Intermediate proficiency in Excel, Outlook, and Word.


• Strong document management and organizational capabilities.


• Ability to maintain structured records and controlled information systems.


• Experience supervising and training junior Document Control staff.


• Effective communication skills for coordinating with designers, suppliers, and project stakeholders.


• Ability to manage document workflows accurately within established procedures.

What Qualifies You for the Role

• Diploma or Degree in Information Management or a related discipline.


• 3-5 years of experience in the construction business.


• Intermediate-level IT skills, particularly in Excel, Outlook, and Word.


• Ability to work across organizational boundaries and manage complex information requirements.


• Strong initiative and results orientation.


• Ability to influence others and contribute to team development.


• Situational adaptability and self-awareness in a project environment.