Document Controller (Site)

DSA; Dubai; Presencial; AED 120.000 - 180.000; Jornada completa

Descripción de la vacante

DSA is seeking a seasoned Document Controller to plan, direct and coordinate project documentation on-site in Dubai. You will manage EDMS (Aconex, ACC, BIM360, FTP), maintain registers, issue drawings, and ensure QA compliance under project standards.

The ideal candidate has 10+ years in document control within multinational settings, strong English, and proficiency in MS Office. Experience in the Middle East is preferred; site-based role with office and field coordination.

Formación

• Strong command of English (spoken and written).
• Minimum of 10 years’ experience as a Document Controller in a multinational company.
• Experience in the Middle East environment preferred.
• Intermediate level of MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of EDMS and project document control systems would be advantageous.

Responsabilidades

• Plan, direct, coordinate and manage all project documentation in hard and soft formats.
• Distribute, store and retrieve project information efficiently.
• Maintain document tracking logs, registers and issue/feedback processes.
• Operate EDMS tools (Aconex, ACC, BIM360, FTP) and ensure QA compliance.
• Prepare and issue drawings, transmittals and letters; manage printing and storage.

Conocimientos

English proficiency

Attention to detail

Teamwork

Herramientas

Aconex

Newforma

Primavera

Expedition

FTP

Descripción del empleo

To plan, direct, coordinate and manage all the project documentation in hard and soft format and ensure that the project requirements are met through an efficient distribution, storage and retrieval of project information.

2. JOB ACCOUNTABILITIES LINKED TO OBJECTIVES

• Responsible for distribution and management of all office procedures and project related documents
  • Incoming mail - copying, distributing and filing
  • Outgoing mail - copying, distributing and filing
  • Issue and track document
  • Letter and fax format and protocol
  • Document referencing and storage protocol
  • PC file storage and backups
  • Filling (soft and hard copies) as per DSA Project Standard
  • Stationery requests and ordering (site document controllers)
  • Drawing issue procedure
  • EDMS (Aconex, ACC, BIM360, FTP) use
  • Document tracking logs & registers
  • Daily file management
  • Download documents (such as letter/drawings/transmittal) issued from project specific EDMS (Aconex, ACC, BIM360, FTP site)
  • Print transmittals for Project Architect to review
  • Determine issue purpose and distribution
  • Arrange for printing of hard copies of drawings
  • Conduct quality control - drawings vs transmittals and check against all registers
  • Where necessary notify issuing party of outstanding/ unresolved matters
  • Compile letter of issue
  • Obtain authorization from Project Architect
  • Update all project related registers, logs, statements and reports after issue
  • Compilation and update of Project Quality Assurance Manual
  • Coordinate change management administration

3. QUALIFICATION / EXPERIENCE / REQUIREMENTS

• Good command of spoken and written English
• Minimum of 10 years’ experience as a Document controller in a multinational company
• Ideally have experience of working in a similar environment within the Middle East
• Intermediate level of all Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams)
• Knowledge of Aconex, Newforma, Primavera, Expedition software and FTP operation would be advantages

4. COMPETENCIES

• Good verbal and written communication
• Results orientation
• Teamwork & ability to work under pressure
• Planning and organizing
• Attention to details

Interested candidates can also send their CV to [e-mail], mentioning ‘Document Controller (Site)’ in the subject line.