Document Controller

AESG; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

AESG is seeking a skilled Document Controller to join our Dubai team and support multiple projects. You will manage document control systems, ensure accurate logging, and maintain audit trails across platforms to support engineering and construction initiatives.

You will coordinate with project teams and clients, administer transmittals, and train staff on IMS/QMS procedures while safeguarding confidentiality of documentation. Dubai-based role with a focus on quality and timely delivery.

Qualifications

• Bachelor's degree or diploma in a relevant field or equivalent industry experience.
• 3–4 years' experience as a Document Controller in engineering, architecture, or construction consultancy.
• Proficient with Aconex, SharePoint, ACC, and Microsoft Office.

Responsibilities

• Set up and manage project document control systems (Aconex, SharePoint, ACC) in line with project and company procedures.
• Upload, register, code, and distribute incoming and outgoing project documentation, drawings, and correspondence.
• Track document status, revisions, and approval workflows, ensuring version control across all platforms.
• Issue transmittals and maintain accurate document registers and audit trails.
• Coordinate with project teams, subconsultants, and clients to ensure timely submission and receipt of documentation.
• Monitor and report on outstanding actions, document turnaround times, and compliance with project timelines.
• Maintain electronic and physical filing systems in line with IMS/QMS procedures.
• Provide training and support to project staff on the use of document management platforms.
• Ensure confidentiality and security of project information at all times.
• Escalate complex or non-standard document control issues to the Document Control Lead for review.

Skills

Document control

Version control

Transmittal processes

Education

Bachelor's degree or diploma in a relevant field

Tools

Aconex

SharePoint

Autodesk Construction Cloud

Job description

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Purpose

• Manage and control project documentation across multiple projects, ensuring accuracy, version control and traceability at all times.
• Administer document management platforms (Aconex, SharePoint, Autodesk Construction Cloud) to ensure timely distribution, transmittal and retrieval of project information.
• Support project and engineering teams by ensuring all technical documentation is properly logged, filed, and accessible in line with company IMS/QMS procedures.

Qualification and Experience

• Bachelor's degree or diploma in a relevant field, or equivalent industry experience.
• Minimum 3-4 years' experience as a Document Controller within an engineering, architecture, or construction consultancy environment.
• Proficient in Aconex, Microsoft Office (Word, Excel, Outlook), SharePoint, and Autodesk Construction Cloud (ACC).
• Strong understanding of document control procedures, numbering conventions, and transmittal processes.

Responsibilities

• Set up and manage project document control systems (Aconex, SharePoint, ACC) in line with project and company procedures.
• Upload, register, code, and distribute incoming and outgoing project documentation, drawings, and correspondence.
• Track document status, revisions, and approval workflows, ensuring version control across all platforms.
• Issue transmittals and maintain accurate document registers and audit trails.
• Coordinate with project teams, subconsultants, and clients to ensure timely submission and receipt of documentation.
• Monitor and report on outstanding actions, document turnaround times, and compliance with project timelines.
• Maintain electronic and physical filing systems in line with company IMS/QMS procedures.
• Provide training and support to project staff on the use of document management platforms.
• Ensure confidentiality and security of project information at all times.
• Escalate complex or non-standard document control issues to the Document Control Lead for review.