Document Controller - Project Systems

Parsons; Al Ruways Industrial City; On-site; AED 78,120 - 111,600; Full time

Job summary

Parsons in Abu Dhabi Emirate is looking for a Document Controller for Project Systems. This role involves managing project records, coordinating document workflows, and ensuring compliance in a civil engineering context. Ideal candidates will have a degree or diploma in a related field and at least 5 years of experience in document control.

Your expertise with Aconex and Procore, along with strong organizational skills, will be crucial for the success of projects in a vibrant environment that values teamwork and quality delivery.

Qualifications

• Minimum 5 years of document control experience in engineering, consulting, or infrastructure projects.
• Strong knowledge of document control processes and approval workflows.
• Working knowledge of Aconex and Procore is required.

Responsibilities

• Perform document control activities for assigned projects.
• Coordinate document flow between project teams.
• Ensure compliance with document numbering and approval procedures.

Skills

Document control

Project records management

Aconex

Procore

Electronic document management

Education

Degree or diploma in a related discipline

Tools

MS Windows

Word processing

Spreadsheet management

Database software

Job description

Document Controller - Project Systems

Location: Abu Dhabi Emirate, United Arab Emirates

Industry: Civil Engineering

Function: Filing-Records Management

Experience: Minimum 5 years of document control experience

Job Type: Full-time

Overview: Document Controller - Project Systems in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an experienced document control professional who can manage project records, coordinate document workflows, maintain controlled registers, and support engineering and construction teams through Aconex, Procore, and electronic document management systems. This role is suited for a detail-focused team player with strong documentation discipline, accurate data entry skills, and the ability to keep project information organized, traceable, and available for timely decision-making.

Country: United Arab Emirates

City: Abu Dhabi Emirate

Salary: 7000-10000

Gender: Any

Nationality: Any

Role Context

The Document Controller - Project Systems will support project and departmental operations by controlling the flow of engineering, construction, supplier, and internal documents across multiple project groups. The role helps maintain document accuracy, approval visibility, revision control, and reliable information distribution throughout the project lifecycle. By managing registers, transmittals, electronic files, reports, and review workflows, the position contributes to smoother coordination, stronger compliance, reduced delays, and better project delivery performance.

Key Responsibilities

• Perform document control activities for an assigned project, department, or smaller project package.
• Coordinate document flow between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
• Process project documents through defined procedures, including registration, review, approval, distribution, filing, scanning, and close-out.
• Ensure document numbering systems, approval requirements, signature workflows, revision controls, and project-specific procedures are followed correctly.
• Receive, track, monitor, and update documents using approved document management programs and electronic project systems.
• Use Aconex and Procore to support document submissions, transmittals, correspondence, approvals, comments, controlled records, and project communication.
• Maintain document registers, databases, status logs, transmittal records, review trackers, and management reports as required.
• Enter project data accurately and generate reports using MS Windows, word processing, spreadsheet, database, and department-specific applications.
• Scan, index, upload, and store documents electronically to support secure access, retrieval, and long-term project record management.
• Maintain data distribution systems and document issue schedules based on client, project, department, and supplier requirements.
• Expedite review cycles, signature approvals, and release of supplier and internally produced project documents.
• Support junior document control staff to ensure project-specific procedures are applied consistently.
• Carry out clerical and administrative duties such as light typing, filing, call handling, messenger coordination, and general office support when required.
• Work with project personnel and management to resolve missing documents, delayed approvals, incorrect revisions, and document status concerns.
• Contribute to a deadline-driven team environment by maintaining accurate records, clear communication, and reliable document control support.

Ideal Profile

• Degree or diploma in a related discipline.
• Minimum 5 years of document control experience in an engineering design, consulting, construction, or infrastructure project environment.
• Strong knowledge of document control processes, document numbering, controlled filing, revision tracking, transmittals, approval workflows, and distribution procedures.
• Working knowledge of Aconex and Procore is required.
• Experience using electronic systems to manage engineering, supplier, construction, and project documentation.
• Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheet tools, and database applications.
• Ability to maintain accurate document registers, prepare logs, produce reports, track document status, and support project teams with timely information.
• Good written and oral communication skills with the ability to interact professionally with engineers, managers, contractors, suppliers, and project personnel.
• Strong organizational and interpersonal skills with attention to detail and a disciplined approach to document accuracy.
• Ability to manage multiple document types, meet deadlines, assist junior team members, and work effectively in a collaborative project environment.

Skills Set

• Document control
• Project records management
• Aconex
• Procore
• Electronic document management
• Document registration
• Document tracking
• Document numbering
• Revision control
• Approval workflows
• Transmittal preparation
• Document distribution
• Data distribution systems
• Supplier documentation
• Engineering documentation
• Construction documentation
• Document logs
• Project databases
• Status reporting
• Electronic filing
• Document scanning
• Data entry
• MS Windows
• Word processing
• Spreadsheet management
• Database software
• Office automation
• Clerical support
• Junior staff support
• Deadline management
• Records accuracy
• Project communication

Why Join Us

This opportunity gives the Document Controller - Project Systems a strong role in supporting major civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate document control is essential for approvals, coordination, compliance, and delivery quality. The position provides practical exposure to Aconex, Procore, structured project workflows, engineering documentation, supplier records, and multidisciplinary teams within a global organization that values professional growth, teamwork, and reliable project execution.

About the Company

Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons delivers civil engineering, transportation, utilities, buildings, public realm, environmental, and smart infrastructure services through disciplined project delivery, technical expertise, reliable document control, and quality-focused coordination.