Document Controller - Bilingual Records

Parsons; Al Ruways Industrial City; On-site; AED 66,960 - 94,860; Full time

Job summary

Parsons is looking for a Document Controller – Bilingual Records in Abu Dhabi Emirate to manage project documents and support engineering needs. You will handle both Arabic and English documentation, ensuring that records are tracked and approved accordingly.

The ideal candidate should have a diploma or bachelor's degree and at least 3 years of experience in document control. Join Parsons and be part of significant civil engineering projects where your skills will help streamline communication and improve project delivery.

Qualifications

• Minimum 3 years of experience in document control, project administration, or records management.
• Strong Arabic and English typing skills with good accuracy.
• Experience supporting engineering or construction documentation environments.

Responsibilities

• Ensure document control requirements are followed accurately.
• Maintain organized data distribution systems.
• Prepare transmittals for engineering documents.
• Coordinate with clients for document submissions.

Skills

Document control

Bilingual document typing (Arabic & English)

Project records management

Engineering documentation

Data distribution systems

Transmittal preparation

Electronic filing

Hardcopy filing

Supplier document control

Client document coordination

Education

Diploma or bachelor’s degree in a related discipline

Tools

MS Windows

Word processing

Spreadsheet management

Database software

EDMS

DMCS

Job description

Document Controller – Bilingual Records

Location: Abu Dhabi Emirate, United Arab Emirates | Industry: Civil Engineering | Function: Filing-Records Management | Job Type: Full-time

Salary: 6,000–8,500 AED per month (estimated; final offer to be confirmed with the employer).

Overview

Document Controller – Bilingual Records in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an organized documentation professional who can manage engineering records, bilingual typing, transmittals, approvals, distribution schedules, and project document control activities. This role supports smooth project execution by ensuring documents are accurately registered, tracked, approved, issued, filed, and reported in line with project, client, supplier, and internal requirements.

Responsibilities

• Ensure pre-established document control requirements are followed, including numbering systems, approval workflows, signature requirements, review steps, and distribution procedures.
• Maintain an organized data distribution system and document issue schedule based on client, project, supplier, and internal team requirements.
• Revise document distribution schedules when needed to support timely approvals, accurate circulation, and controlled release of project information.
• Expedite review, signature approval, and release of supplier documents and internally produced engineering documents.
• Establish and maintain electronic and hardcopy files for active project documents, engineering records, requisitions, and related correspondence.
• Create and update computerized indexes, document registers, status logs, and tracking reports required by project teams or management.
• Prepare transmittals for engineering documents, requisitions, submissions, and controlled project records.
• Coordinate with clients to confirm document submission requirements, collect required data, prepare supporting materials, secure approval, and arrange timely reproduction or assembly.
• Support preparation of document packages including covers, tabs, indexes, submission files, and related record sets.
• Attend project meetings when required to provide updates on document status, requisitions, pending approvals, and project documentation progress.
• Coordinate with engineering teams, suppliers, project personnel, and management to resolve missing documents, delayed reviews, incorrect revisions, and distribution issues.
• Use MS Windows, word processing, spreadsheet, database, EDMS, or DMCS tools to manage document information accurately.
• Support bilingual Arabic and English typing, formatting, document preparation, and communication tasks as required.
• Assist with administrative coordination such as office moves, desk placement, file arrangements, telephone coordination, and related project support duties when needed.
• Perform other document control and records management responsibilities appropriate to the role and project needs.

Ideal Profile

• Diploma or bachelor’s degree in a related discipline.
• Minimum 3 years of experience in document control, project administration, or records management.
• Strong Arabic and English typing skills with good accuracy, formatting discipline, and communication ability.
• Experience supporting engineering, construction, infrastructure, consulting, or project-based documentation environments.
• Good understanding of document numbering, controlled filing, transmittals, document approvals, registers, distribution schedules, and project records.
• Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheets, and database applications.
• Familiarity with EDMS and DMCS platforms may be required depending on project assignment.
• Ability to prepare electronic and hardcopy reports, maintain indexes, and track document status with accuracy.
• Good communication skills with the ability to coordinate with clients, suppliers, engineers, project teams, and management.
• Organized and deadline‑focused approach with attention to detail and the ability to manage multiple documents under active project timelines.

Skills Set

• Document control
• Bilingual document typing (Arabic & English)
• Project records management
• Engineering documentation
• Document numbering
• Approval tracking
• Signature workflow
• Document distribution
• Data distribution systems
• Transmittal preparation
• Requisition tracking
• Electronic filing
• Hardcopy filing
• Computerized indexes
• Document registers
• Status reporting
• MS Windows
• Word processing
• Spreadsheet management
• Database software
• EDMS
• DMCS
• Supplier document control
• Client document coordination
• Project meeting support
• Records accuracy
• Document package preparation
• Office administration support

Why Join Us

This role provides a practical opportunity to support major civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate bilingual document control is essential to project coordination, approval speed, and delivery quality. The position offers exposure to structured document systems, engineering teams, supplier coordination, client requirements, and a professional environment where strong records management skills can grow into broader project controls and administration capability.

About the Company

Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons contributes to civil engineering, transportation, utilities, buildings, environmental, public realm, and smart infrastructure projects through disciplined project delivery, technical expertise, reliable documentation practices, and quality‑focused coordination.