Document Controller - Aconex Procore

Parsons; Al Ruways Industrial City; On-site; AED 78,120 - 111,600; Full time

Job summary

Parsons is seeking a full-time Document Controller to enhance project document management in Abu Dhabi Emirate. The ideal candidate will have over 5 years of document control experience in engineering, using Aconex and Procore systems to manage documentation efficiently.

This role involves coordinating controlled documents, ensuring adherence to approval workflows, and supporting junior staff within a deadline-driven environment.

Qualifications

• Minimum 5 years of document control experience within an engineering design, consulting, construction, or infrastructure environment.
• Strong knowledge of document control processes and approval workflows.
• Experience using Aconex and Procore for document management.

Responsibilities

• Perform document control functions for assigned projects.
• Coordinate the flow of controlled documents across teams.
• Ensure document numbering systems and approval controls are followed.

Skills

Document control

Aconex

Procore

MS Windows

Database management

Education

Degree or diploma in a related discipline

Job description

Job Details

• Title: Document Controller – Aconex Procore
• Location: Abu Dhabi Emirate, United Arab Emirates
• Industry: Civil Engineering
• Function: Filing‑Records Management
• Salary Range: AED 7,000–10,000 per month
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full‑time
• Experience: Minimum 5 years of document control experience

Context

The Document Controller supports project delivery by ensuring documents move accurately and efficiently among project operations, engineering disciplines, construction teams, suppliers, and department groups. The role protects document traceability, reduces approval delays, improves information control, and maintains reliable records throughout the project life cycle.

Key Responsibilities

• Perform document control functions for an assigned project, department, or small‑size project scope.
• Coordinate the flow of controlled documents between project operations, engineering disciplines, construction teams, suppliers, consultants, and other department groups.
• Process project documents through defined procedural steps, review cycles, approval routes, filing requirements, and distribution workflows.
• Ensure document numbering systems, approval signatures, revision controls, and pre‑established document control requirements are followed throughout the project.
• Receive, register, track, and monitor documents using approved document management platforms and project‑specific systems.
• Use Aconex and Procore to manage submissions, transmittals, correspondence, document reviews, approvals, comments, and controlled project records.
• Maintain project databases, document registers, electronic logs, transmittal records, document status reports, and management reports as required.
• Enter data accurately and produce reports using MS Windows, word processing, spreadsheet, database, and department‑specific applications.
• Scan, index, upload, and store documents electronically to support secure retrieval and long‑term project record management.
• Maintain data distribution systems and document issue schedules based on client, project, department, and supplier requirements.
• Expedite document reviews, signatures, approvals, and releases for supplier documents and internally produced project documents.
• Support junior document control staff by helping them follow project‑specific procedures, filing rules, and workflow requirements.
• Perform light clerical duties such as typing, filing, phone handling, messenger coordination, and general project administration when required.
• Work closely with project personnel and management to resolve missing information, delayed approvals, incorrect revisions, and document status issues.
• Contribute as a reliable team player in a deadline‑driven project environment where accuracy, communication, and document discipline are essential.

Ideal Profile

• Degree or diploma in a related discipline.
• Minimum 5 years of document control experience within an engineering design, consulting, construction, or infrastructure project environment.
• Strong working knowledge of document control processes, document numbering, revision tracking, approval workflows, transmittals, logs, and controlled distribution.
• Practical experience using Aconex and Procore for project documentation and electronic document management.
• Knowledge of electronic systems used to manage technical, engineering, supplier, and construction documentation.
• Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheet tools, and database applications.
• Ability to register documents, maintain databases, prepare logs, generate reports, and track document status accurately.
• Good written and verbal communication skills with the ability to interact effectively with project personnel, engineers, construction teams, suppliers, and management.
• Strong organizational and interpersonal skills with a disciplined approach to filing, reporting, follow‑up, and document accuracy.
• Ability to manage multiple document types, work under deadlines, and support project teams with timely information flow.
• Team‑oriented mindset with the ability to assist junior staff and contribute to smooth project documentation operations.

Skills Set

• Document control
• Project records management
• Aconex
• Procore
• Electronic document management
• Document registration
• Document tracking
• Transmittal preparation
• Document numbering
• Revision control
• Approval workflows
• Supplier documentation
• Engineering documentation
• Construction documentation
• Document logs
• Database management
• Status reporting
• Electronic filing
• Document scanning
• Data entry
• MS Windows
• Word processing
• Spreadsheet management
• Office automation
• Department‑specific applications
• Project administration
• Team coordination
• Deadline management
• Records accuracy
• Junior staff support