DOCUMENT CONTROLLER - MEP

Confidential Company; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Confidential Company in Dubai seeks a Document Controller to manage MEP project documents, ensuring accurate logging, version control, and accessible storage in our DMS such as Aconex or Procore. You will distribute drawings, RFIs, and reports while coordinating with PMs, engineers, and clients to maintain timely submissions.

The role requires strong organizational skills, meticulous attention to detail, and knowledge of Dubai construction practices.

Qualifications

• Advanced skills in Microsoft Office and PDF software.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication with diverse project teams.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of Dubai’s construction industry practices and MEP workflows is highly desirable.
• Ability to work in a fast-paced environment and adapt to changing project demands.

Responsibilities

• Create, organize, and maintain a centralized document control system for all MEP project documents, including drawings, specifications, contracts, and reports.
• Ensure all documents are accurately logged, version-controlled, and stored in the company’s document management software (e.g., Aconex, Procore, or similar).
• Track document revisions and ensure the latest versions are distributed to relevant stakeholders.
• Liaise with project managers, engineers, subcontractors, and clients to ensure timely submission and approval of documents.
• Distribute technical drawings, RFIs (Requests for Information), and other project documents to relevant teams.
• Facilitate communication between internal teams and external stakeholders regarding document status and updates.
• Verify that all documents comply with project specifications, MEP standards, and Dubai regulatory requirements (e.g., Dubai Municipality, DEWA, or RERA guidelines).
• Conduct regular audits of document records to ensure accuracy and completeness.
• Ensure adherence to company quality management systems and ISO standards (e.g., ISO 9001).
• Prepare and maintain document registers, transmittal logs, and status reports.
• Monitor deadlines for document submissions and approvals to ensure project timelines are met.
• Generate reports on document control activities for project managers and senior management.
• Archive completed project documents in accordance with company policies and UAE regulations.
• Ensure efficient retrieval of documents when required for audits, inspections, or project closeouts.

Skills

MS Office

Excel

Word

Outlook

PDF software

Attention to detail

Communication

Time management

Organizational skills

Dubai construction

Tools

Aconex

Procore

Job description

• Create, organize, and maintain a centralized document control system for all MEP project documents, including drawings, specifications, contracts, and reports.
• Ensure all documents are accurately logged, version-controlled, and stored in the company’s document management software (e.g., Aconex, Procore, or similar).
• Track document revisions and ensure the latest versions are distributed to relevant stakeholders.
• Liaise with project managers, engineers, subcontractors, and clients to ensure timely submission and approval of documents.
• Distribute technical drawings, RFIs (Requests for Information), and other project documents to relevant teams.
• Facilitate communication between internal teams and external stakeholders regarding document status and updates.
• Verify that all documents comply with project specifications, MEP standards, and Dubai regulatory requirements (e.g., Dubai Municipality, DEWA, or RERA guidelines).
• Conduct regular audits of document records to ensure accuracy and completeness.
• Ensure adherence to company quality management systems and ISO standards (e.g., ISO 9001).
• Prepare and maintain document registers, transmittal logs, and status reports.
• Monitor deadlines for document submissions and approvals to ensure project timelines are met.
• Generate reports on document control activities for project managers and senior management.
• Archive completed project documents in accordance with company policies and UAE regulations.
• Ensure efficient retrieval of documents when required for audits, inspections, or project closeouts.

Desired Candidate Profile

• Advanced skills in Microsoft Office (Excel, Word, Outlook) and PDF software (e.g., Adobe Acrobat).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication skills to coordinate with diverse project teams.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of Dubai’s construction industry practices and MEP-specific workflows is highly desirable.
• Ability to work in a fast-paced environment and adapt to changing project demands.