Document Controller - Fresh Graduate (UAE National)

Confidential Careers; Abu Dhabi; On-site; AED 67,000 - 112,000; Full time

Job summary

Confidential Careers in the United Arab Emirates seeks a detail-oriented Document Controller to manage and maintain project and company documentation with accuracy and compliance.

The role involves maintaining control registers, coordinating with stakeholders, issuing documents, and tracking revisions to ensure the latest versions are available. Ideal candidates have 0–1 year of related experience and relevant training.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• Document Control certification or relevant professional training is an advantage.

Responsibilities

• Manage, receive, track, distribute, and archive project and company documents in accordance with established procedures.
• Maintain document control registers, filing systems, and databases to ensure document accuracy and accessibility.
• Ensure all documentation is properly reviewed, approved, and issued according to company standards.
• Control document revisions and maintain version history to ensure the latest approved documents are available.
• Coordinate with internal departments, clients, consultants, and contractors regarding document submissions and approvals.
• Prepare reports related to document status, outstanding submissions, and document control activities.
• Support project teams by ensuring timely distribution and retrieval of project documentation.
• Monitor compliance with document management processes and quality standards.
• Maintain confidentiality and security of sensitive information and records.
• Support continuous improvement initiatives related to document control systems and processes.

Skills

EDMS experience

Document control

Microsoft Office Suite (Excel, Word, →

Education

Diploma or Bachelor’s degree in Business Admin / Information Management / Engineering

Tools

EDMS

Document control software

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Document Controller (DC) to join our team. The successful candidate will be responsible for managing, controlling, and maintaining project and company documentation, ensuring accuracy, compliance, and efficient document flow across departments and stakeholders.

• Key Responsibilities :Manage, receive, track, distribute, and archive project and company documents in accordance with established procedures.
• Maintain document control registers, filing systems, and databases to ensure document accuracy and accessibility.
• Ensure all documentation is properly reviewed, approved, and issued according to company standards.
• Control document revisions and maintain version history to ensure the latest approved documents are available.
• Coordinate with internal departments, clients, consultants, and contractors regarding document submissions and approvals.
• Prepare reports related to document status, outstanding submissions, and document control activities.
• Support project teams by ensuring timely distribution and retrieval of project documentation.
• Monitor compliance with document management processes and quality standards.
• Maintain confidentiality and security of sensitive information and records.
• Support continuous improvement initiatives related to document control systems and processes.

Educational Qualification :

• Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or a related field.
• Document Control certification or relevant professional training is an advantage.

Experience & Skills:

• Minimum 0-1 years of experience as a Document Controller or in a similar document management role.
• Strong knowledge of document control procedures, records management, and filing systems.
• Experience with Electronic Document Management Systems (EDMS) and document control software.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple tasks and work under tight deadlines.
• Strong communication and coordination skills with internal and external stakeholders.
• Knowledge of quality management systems and ISO documentation requirements is an advantage.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Self-motivated, proactive, and capable of working independently as well as within a team environment.