Document Controller F&S

SGB by BrandSafway (Middle East, India and Asia); Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

SGB by BrandSafway seeks a meticulous Document Controller to establish and maintain the project EDMS, control all incoming and outgoing documents, and track revisions across engineering, coordination, field service and commercial teams.

You will produce transmittals, maintain the MDR, and ensure traceability of client comments and design changes while coordinating with the Project Coordinator and Field Service team on material mobilization and erection. Dubai-based role with GCC availability.

Qualifications

• Bachelor’s degree in Information Management, Business Administration, or related field.
• 5–7 years of document control experience in construction, formwork/scaffolding, infrastructure, airports, industrial services or major projects.
• Advanced proficiency in Electronic Document Management Systems (EDMS) such as Wrench, SharePoint, or Aconex.
• Strong knowledge of document control procedures and international documentation standards.
• Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook.
• Excellent organizational, communication, and time management skills.

Responsibilities

• Establish and maintain the project EDMS and project filing structure.
• Control all incoming and outgoing project documentation, including drawings, calculations, material submittals, method statements, technical proposals, RFIs, approvals and correspondence.
• Maintain the Master Document Register (MDR) and ensure accurate status, revision and approval tracking.
• Manage drawing revisions and ensure teams are working with the latest approved revision.
• Prepare and issue formal transmittals and submissions to contractors/clients and maintain complete submission records.
• Track technical submissions through status stages and approvals.
• Coordinate with SGB Engineering to ensure submissions align with the construction and formwork programme.
• Maintain separate document registers by project package/structure/zone.
• Track outstanding approvals and highlight documents impacting engineering release or site delivery.
• Maintain records of client comments, design changes and superseded drawings.
• Coordinate approved-for-construction documentation with Project Coordinator and Field Service team before material mobilization and erection.
• Issue weekly/monthly documentation dashboards showing submissions, approvals, overdue items, revisions, and critical outstanding documents.
• Maintain secure electronic archives and project handover documentation.

Skills

Attention to detail

Organizational skills

Communication

Time management

Education

Bachelor’s degree in Information Management or related field

Tools

Wrench

SharePoint

Aconex

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

SGB by BrandSafway, a global leader in access and industrial services, is seeking a meticulous and organized Document Controller .

Key Responsibilities

• Establish and maintain the project Electronic Document Management System (EDMS) and project filing structure.
• Control all incoming and outgoing project documentation, including drawings, calculations, material submittals, method statements, technical proposals, RFIs, approvals and correspondence.
• Maintain the Master Document Register (MDR) and ensure accurate status, revision and approval tracking.
• Manage drawing revisions and ensure that Engineering, Project Coordination, Field Service and Commercial teams are working with the latest approved revision.
• Prepare and issue formal transmittals and submissions to contractors/clients and maintain complete submission records.
• Track technical submissions through Submitted Under Review Comments Received Revised Approved / Approved with Comments.
• Coordinate closely with SGB Engineering to ensure drawings and calculations are submitted according to the construction and formwork programme.
• Maintain separate document registers by Project package / structure / zone, allowing the team to monitor documentation status.
• Track outstanding approvals and highlight documentation that could impact engineering release, material preparation, mobilization or site delivery.
• Maintain records of client comments, design changes and superseded drawings, ensuring complete traceability.
• Coordinate approved-for-construction documentation with the Project Coordinator and Field Service team before material mobilization and erection.
• Issue weekly/monthly documentation dashboards showing submissions, approvals, overdue items, revisions and critical outstanding documents.
• Maintain secure electronic archives and project handover documentation.

Key Output

• Master Document Register
• Drawing Revision Tracker
• Submittal & Approval Log
• Transmittal Register
• Outstanding Approval Report

Qualification and Experience :

• Bachelor’s degree in Information Management, Business Administration, or related field.
• 5–7 years of document control experience in construction, formwork/scaffolding, infrastructure, airports, industrial services or major projects.
• Advanced proficiency in Electronic Document Management Systems (EDMS) such as Wrench, SharePoint, or Aconex.
• Strong knowledge of document control procedures and international documentation standards.
• Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook
• Excellent organizational, communication, and time management skills.
• Role is based in Dubai.
• Candidate must be available within the GCC.