Document Controller

AESG; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

AESG, a leading specialist consultancy with a global footprint, is hiring a Document Controller in Dubai. You will manage project documents across multiple projects, ensuring accuracy, version control and traceability in line with IMS/QMS procedures.

Proficiency in Aconex, SharePoint and ACC is essential. You will administer document management platforms, support engineering teams, and coordinate with clients and subconsultants to ensure timely submission of documentation while maintaining

Qualifications

• Bachelor's degree or diploma in a relevant field or equivalent experience.
• Minimum 3-4 years' experience as a Document Controller in engineering/construction environment.
• Proficient in Aconex, SharePoint, ACC and Microsoft Office.
• Strong understanding of document control procedures, numbering conventions, and transmittal processes.

Responsibilities

• Set up and manage project document control systems (Aconex, SharePoint, ACC).
• Upload, register, code, and distribute incoming/outgoing project documentation.
• Track document status, revisions, and approvals across platforms.
• Issue transmittals and maintain document registers and audit trails.
• Coordinate with project teams, subconsultants, and clients for timely submission of documents.
• Monitor and report on outstanding actions and timelines.
• Maintain electronic and physical filing systems per IMS/QMS procedures.
• Provide training on document management platforms.
• Ensure confidentiality and security of project information.

Skills

Document control procedures

Version control

Transmittal processes

Team collaboration

Education

Bachelor's degree or diploma in a relevant field

Tools

Aconex

SharePoint

Autodesk Construction Cloud (ACC)

Microsoft Office (Word, Excel, Outlook)

Job description

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Purpose

• Manage and control project documentation across multiple projects, ensuring accuracy, version control and traceability at all times.
• Administer document management platforms (Aconex, SharePoint, Autodesk Construction Cloud) to ensure timely distribution, transmittal and retrieval of project information.
• Support project and engineering teams by ensuring all technical documentation is properly logged, filed, and accessible in line with company IMS/QMS procedures.

Qualification And Experience

• Bachelor's degree or diploma in a relevant field, or equivalent industry experience.
• Minimum 3-4 years' experience as a Document Controller within an engineering, architecture, or construction consultancy environment.
• Proficient in Aconex, Microsoft Office (Word, Excel, Outlook), SharePoint, and Autodesk Construction Cloud (ACC).
• Strong understanding of document control procedures, numbering conventions, and transmittal processes.

Responsibilities

• Set up and manage project document control systems (Aconex, SharePoint, ACC) in line with project and company procedures.
• Upload, register, code, and distribute incoming and outgoing project documentation, drawings, and correspondence.
• Track document status, revisions, and approval workflows, ensuring version control across all platforms.
• Issue transmittals and maintain accurate document registers and audit trails.
• Coordinate with project teams, subconsultants, and clients to ensure timely submission and receipt of documentation.
• Monitor and report on outstanding actions, document turnaround times, and compliance with project timelines.
• Maintain electronic and physical filing systems in line with company IMS/QMS procedures.
• Provide training and support to project staff on the use of document management platforms.
• Ensure confidentiality and security of project information at all times.
• Escalate complex or non-standard document control issues to the Document Control Lead for review.