Document Controller - EDG - Food

GMG; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

GMG in Dubai seeks a skilled Document Controller to manage and organize company documents with proper version control and efficient retrieval. The role coordinates document workflow across Business Units and Departments, ensuring files are accurate, secure, and compliant with organizational standards and regulatory requirements.

You will build a robust documentation system and support audits. You'll drive continuous improvement by adopting best practices, maintaining backups, and staying updated

Qualifications

• Strong document management skills with emphasis on organization and compliance.
• Excellent communication for cross-team coordination.
• Proficiency in data management systems, metadata, document security, and automation tools.

Responsibilities

• Serve as primary contact for all documentation needs and coordinate transfers across Business Units and Departments.
• Establish and manage a comprehensive documentation system aligned with corporate standards and guidelines.
• Implement archiving indexing and destruction processes per the documentation policy.
• Safeguard confidential documents with secure storage and timely backups.
• Support integration of quality standards and audit-ready measures into documentation procedures.
• Collaborate with the reporting manager to define clear yearly objectives and work to achieve them.
• Pursue learning opportunities beyond traditional training programs.
• Stay informed on best practices and industry trends to enhance document management.

Skills

Document control

Communication

Data governance

Tools

Metadata management tools

Job description

About GMG:

GMG is a global well-being company retailing distributing and manufacturing a portfolio of leading international and home-grown brands across sport food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today GMGs investments span across four key verticals: GMG Sports GMG Food GMG Health and GMG Consumer Goods. Under the ownership and management of the Baker family it has become a leading global company affiliated with the worlds most successful and respected brands in the well-being sector. Working across the Middle East North Africa and Asia GMG has introduced more than 120 brands into its markets.

About the Role:

The Document Controller will be responsible for managing and organizing company documents ensuring proper version control and facilitating efficient retrieval of information as needed and assisting with the coordination of document workflow between Business Units/Departments as required. The incumbent in this role ensures that documents are accurately filed easily accessible and compliant with organizational standards and regulatory requirements.

Key Responsibilities:

• Serve as the primary point of contact for all documentation requirements ensuring efficient coordination and transfer of documents across Business Units and Departments.
• Establish and manage a comprehensive documentation system in alignment with corporate standards and guidelines.
• Implement and oversee documentation control processes including archiving indexing and appropriate destruction of documents as outlined in the documentation policy.
• Safeguard important and confidential documents by maintaining secure storage systems and backup repositories for timely access and future use.
• Support the integration of document quality standards compliance requirements and audit-ready measures into documentation procedures.
• Collaborate with the reporting manager to define clear performance objectives at the beginning of the year and work diligently to achieve them.
• Take ownership of personal and professional development by identifying learning needs and actively pursuing growth opportunities beyond traditional training programs.
• Stay informed on industry best practices emerging trends and professional advancements to continually enhance document management practices.

Required skills & Qualifications:

• Strong document management skills ensuring organization accessibility and compliance.
• Excellent communication for effective coordination across teams.
• Proficient in Data Management System metadata management document security and automation tools.