Document Controller

Egis; Dubai; On-site; AED 223,000 - 446,000; Full time

Job summary

Egis in Dubai, United Arab Emirates, seeks a detail-oriented Document Controller to oversee project documentation and ensure compliance with company standards and industry regulations. You will establish robust control systems, log and file documents, and support cross-functional teams across projects.

The role requires 10+ years in document control, EDMS proficiency (Aconex), and strong MS Office skills, with the ability to work independently in a fast-paced environment while ensuring accuracy

Qualifications

• Bachelor's degree in a related field as listed.
• Minimum 10 years of professional experience in document control or records management.
• Experience in construction, engineering, manufacturing, or related industries.
• Proven EDMS proficiency (Aconex) and document management systems.
• Expert-level MS Office skills (Word, Excel, PowerPoint).
• Strong knowledge of document control processes and standards.
• Database management and data entry experience.
• Excellent organizational and time management skills with attention to detail.
• Ability to work independently and in fast-paced environments; strong communication.
• Experience conducting audits and ensuring regulatory compliance.

Responsibilities

• Establish and maintain document control systems for all project documents.
• Receive, log, distribute, and track incoming/outgoing documents.
• File, store, index, and retrieve documents effectively.
• Maintain and update document registers, databases, and archives.
• Implement workflows and monitor document control procedures.
• Manage version control and revisions with project teams.
• Audit compliance with document control procedures.
• Prepare and distribute reports, presentations, and project materials.
• Train team members on document control processes and EDMS usage.
• Assist in EDMS implementation and customization.
• Analyze workflows to streamline processes and improve efficiency.
• Maintain knowledge of industry regulations specific to operations.

Skills

Auditing and compliance

Regulatory knowledge

Documentation control

Team collaboration

Independent work

Problem solving

Time management

Communication skills

Education

Bachelor's Degree in Business Administration/Information Management/Records Management

Tools

EDMS (Aconex)

Microsoft Office Suite

Job description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We're looking for a detail-oriented and highly organized Document Controller to join our dynamic team in Dubai, United Arab Emirates. In this pivotal role, you will be the backbone of our document management operations, ensuring that all project documentation is meticulously controlled, properly maintained, and readily accessible. You will work collaboratively with cross-functional teams to establish robust document control systems, implement best practices, and maintain compliance with company standards and industry regulations. This position offers an excellent opportunity to make a meaningful impact on project success through efficient and transparent document management.

• Establish, implement, and maintain comprehensive document control systems for all project-related documents, ensuring consistency and compliance across the organization
• Receive, log, distribute, and track incoming and outgoing documents in a timely and organized manner
• Ensure all documents are properly filed, stored, indexed, and easily retrievable through effective filing and archiving systems
• Maintain and update document registers, databases, and archives with accuracy and precision
• Implement and monitor document control procedures and workflows, making recommendations for process improvements
• Manage document version control and revision management in collaboration with project teams to prevent confusion and ensure accuracy
• Conduct regular audits to verify compliance with document control procedures and identify areas for enhancement
• Prepare, organize, and distribute reports, presentations, and project-related materials to stakeholders
• Train and support team members on document control processes, systems, and best practices, fostering a culture of compliance
• Assist in the implementation and maintenance of electronic document management systems (EDMS), customizing solutions to meet organizational needs
• Analyze document workflows and identify opportunities to streamline processes and increase efficiency
• Maintain knowledge of relevant industry regulations, standards, and compliance requirements specific to our operations

Qualifications

**Required Qualifications:**

• Bachelor's Degree in Business Administration, Information Management, Records Management, or related field
• Minimum 10 years of professional experience in document control, records management, or similar role
• Proven experience in construction, engineering, manufacturing, or related industries
• Advanced proficiency with EDMS platforms (such as Aconex) and document management systems
• Expert-level skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, industry best practices, and international standards
• Demonstrated experience with database management and data entry
• Proficiency with filing, archiving, and retrieval systems
• Excellent organizational and time management skills with exceptional attention to detail
• Strong analytical and problem-solving abilities
• Proven ability to work efficiently in fast-paced environments while managing multiple priorities
• Excellent written and verbal communication skills
• Strong interpersonal and collaborative skills with ability to work effectively in team settings
• Ability to work independently and take ownership of responsibilities
• Experience conducting audits and ensuring regulatory compliance

**Preferred Qualifications:**

• Certification in Records Management or Document Control (such as ARMA or equivalent)
• Experience with system implementation and customization
• Demonstrated experience training and mentoring team members
• Knowledge of Arabic language
• Experience with project management tools and methodologies
• Familiarity with UAE-specific regulatory requirements and industry standards