Document Controller

DAMAC Digital; Dubai; On-site; AED 134,000 - 223,000; Full time

Job summary

DAMAC Digital in Dubai is seeking a seasoned Document Controller to manage all technical and administrative documentation for Design Data Center projects. You will register, track, file, and distribute documents while maintaining strict revision control and data accuracy across EDMS platforms.

Collaborating with consultants, contractors, vendors and internal teams, you will ensure timely submissions, approvals and archival readiness. Strong English communication and confidentiality are essential.

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Document Management, Office Administration, or related field.
• 4-5 years of experience in document control roles, preferably within design, engineering, construction, or data center environments.
• Proficient in EDMS/document management software and Microsoft Office.

Responsibilities

• Manage and maintain the document control system for all Design Data Center projects.
• Ensure proper receipt, registration, tracking, distribution, and filing of all incoming and outgoing documents.
• Maintain updated records of drawings, technical submittals, reports, RFIs, transmittals, contracts, and correspondence.
• Coordinate with consultants, contractors, vendors, and internal departments regarding document submissions and revisions.
• Ensure all documents are reviewed, approved, and distributed in accordance with company procedures and project requirements.
• Maintain accurate revision control and document status logs.
• Prepare and issue document transmittals and maintain tracking registers.
• Ensure all project documentation is archived and easily retrievable.
• Support the Technical Design team with document-related reporting and status updates.
• Monitor compliance with document management procedures, standards, and naming conventions.
• Assist in maintaining EDMS platforms and ensuring data accuracy.
• Support project audits by providing required documentation and records.
• Handle confidential and sensitive documentation with professionalism and discretion.
• Follow up on overdue submissions, approvals, and pending documentation.
• Coordinate with stakeholders to ensure timely document flow and communication.

Skills

Organizational skills

Attention to detail

Deadline management

Communication skills

Confidentiality

Problem solving

Teamwork

Adaptability

Education

Bachelor’s or Diploma in Business Administration / Document Management / Office Administration

Tools

Microsoft Office

EDMS/document management software

ACCE DC management

PMWEB

Oracle

Job description

Job Purpose:

To manage, control, and maintain all technical and administrative documentation related to Design Data Center projects by ensuring proper document registration, distribution, tracking, filing, and retrieval in compliance with company procedures and document management standards. The role supports efficient coordination between internal departments, consultants, contractors, and external stakeholders to ensure accurate and timely document flow throughout project lifecycles.

Key Responsibilities:

• Manage and maintain the document control system for all Design Data Center projects.


• Ensure proper receipt, registration, tracking, distribution, and filing of all incoming and outgoing documents.


• Maintain updated records of drawings, technical submittals, reports, RFIs, transmittals, contracts, and correspondence.


• Coordinate with consultants, contractors, vendors, and internal departments regarding document submissions and revisions.


• Ensure all documents are reviewed, approved, and distributed in accordance with company procedures and project requirements.


• Maintain accurate revision control and document status logs.


• Prepare and issue document transmittals and maintain tracking registers.


• Ensure all project documentation is archived and easily retrievable.


• Support the Technical Design team with document-related reporting and status updates.


• Monitor compliance with document management procedures, standards, and naming conventions.


• Assist in maintaining EDMS platforms and ensuring data accuracy.


• Support project audits by providing required documentation and records.


• Handle confidential and sensitive documentation with professionalism and discretion.


• Follow up on overdue submissions, approvals, and pending documentation.


• Coordinate with stakeholders to ensure timely document flow and communication.


• Attitude & Behaviours


• Professional and positive attitude at all times.


• Strong organizational and multitasking abilities.


• High level of accuracy and attention to detail.


• Ability to work under pressure and meet deadlines.


• Strong interpersonal and communication skills.


• High level of confidentiality and integrity.


• Proactive and solution-oriented approach to work.


• Team player with the ability to coordinate effectively across departments.


• Adaptable and willing to support operational requirements as needed.

Qualifications and Experience:

• Bachelor’s Degree or Diploma in Business Administration, Document Management, Office Administration, or related field.


• Minimum 4-5 years of experience in document control roles, preferably within design, engineering, construction, or data center environments.


• Strong knowledge of document control procedures and records management practices.


• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.


• Proficient in EDMS/document management software.


• Familiar with ACCE DC management and PMWEB and Oracle


• Experience handling technical drawings and engineering documentation is preferred.


• Strong written and verbal communication skills in English.


• Ability to manage multiple priorities efficiently and accurately