Document Controller - Immediate Joining

Confidential Company; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Confidential Company in Dubai is seeking a Documents/Records Control Specialist to support the general manager and ensure proper handling of contracts and manuals.

The role requires 3–5 years in document control within Oil & Gas, Construction, or Engineering, and a bachelor's degree. Proficiency in Microsoft Office is essential, with strong organizational and time-management skills.

Qualifications

• Bachelor's degree in a relevant field such as Engineering or Construction Management.
• 3–5 years of document control experience in Oil & Gas, Construction, or Engineering.
• Oil & Gas or Construction industry experience preferred.
• Ability to work independently and in a team.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Support the general manager with document-related tasks.
• Copy, scan and store documents accurately.
• Check for accuracy and edit files such as contracts.
• Review and update technical documents (manuals/workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files for employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality of sensitive information and company terms.
• Prepare ad-hoc project reports.

Skills

Detail oriented

Organizational skills

Time management

Teamwork

Independent worker

Education

Bachelor's degree in Engineering/Construction Management or related field

Tools

Microsoft Office Suite

Job description

• Support the general manager.
• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement & company information.
• Prepare ad-hoc reports on projects as needed
• Maintain confidentiality of company informationr.
• Copy, scan and Support the general managestore documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement & company information.
• Prepare ad-hoc reports on projects as needed
• Maintain confidentiality of company information

Desired Candidate Profile

• Bachelor's degree in a relevant field, such as Engineering, Construction Management, or a related discipline is required, providing a strong foundation for the role.
• Demonstrates a minimum of 3-5 years of experience in document control, preferably within the Oil & Gas, Construction, or Engineering industries, showcasing proven experience.
• Prior experience in the Oil & Gas or Construction industry is highly preferred, demonstrating familiarity with industry-specific documentation requirements and standards.
• Ability to work independently and as part of a team, demonstrating adaptability and collaboration skills in diverse project environments.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook), showcasing fundamental computer skills for the role.
• A proactive and detail-oriented approach, ensuring the accuracy and integrity of project documentation, showing a commitment to quality.
• Demonstrates strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment, showcasing personal qualities.