Document Controller Dubai, United Arab Emirates HSQE On-site Dubai, United Arab Emirates On-site View & Apply

ISG Middle East; Dubai; In loco; AED 89.000 - 134.000; Tempo pieno

Descrizione del lavoro

ISG Middle East is seeking an experienced Document Controller in Dubai to manage project documentation across the lifecycle, maintain filing systems and ensure accurate traceability.

You will coordinate with Design, MEP, Construction, HSQE and Commercial teams, handle transmittals, approvals and submissions, and maintain records in SharePoint and other IM systems.

Competenze

• Minimum 3 years of relevant experience in document control in construction.
• Strong knowledge of document numbering, revision control, registers, transmittals, approvals and submissions.
• Proficient with Microsoft Office; Excel, Word, Outlook and Teams.
• Excellent organizational and time-management skills with ability to manage multiple priorities.

Mansioni

• Establish, maintain and manage project document control and filing systems to ensure information is accurately recorded and retrievable.
• Submit project documentation to clients, consultants and other stakeholders within agreed timescales and via the designated platform.
• Coordinate with Design, MEP, Construction, HSQE and Commercial to ensure proper classification and filing.
• Maintain accurate document registers, trackers and transmittal records with full traceability.
• Carry out periodic document control audits to verify accuracy and status of project records.

Conoscenze

Document control

MS Office

Time management

Organizational skills

Construction knowledge

Strumenti

SharePoint

IM systems

Descrizione del lavoro

Employees have a duty to take care of their own health and safety and that of others who may be affected by your actions at work. Employees must co-operate with employers and co-workers to help everyone meet their health and safety legal requirements.

• Establish, maintain and manage the project document control and filing systems to ensure information is accurately recorded, easily retrievable and effectively controlled throughout the project lifecycle.
• Manage the receipt, registration, distribution, submission and filing of project documentation in accordance with ISG procedures, project requirements and agreed document control protocols.
• Maintain accurate and up-to-date document registers, trackers and transmittal records, ensuring full traceability of submissions, responses, revisions and approvals.
• Coordinate with all project functions, including Design, MEP, Construction, HSQE and Commercial, to ensure documentation is correctly classified, filed and maintained within the appropriate project systems and folders.
• Review documents prior to formal submission to ensure administrative requirements are met, including correct document numbering, revision status, naming conventions, templates, approvals and supporting information.
• Ensure documents are formally reviewed and approved by the appropriate responsible person prior to issue or submission. Technical content remains the responsibility of the originating discipline.
• Submit project documentation to clients, consultants and other stakeholders within agreed timescales and through the designated document management platform.
• Monitor document submission schedules and proactively follow up with responsible team members to support timely preparation, review and issue of documentation.
• Carry out periodic document control audits to verify the accuracy, completeness and status of project records and identify any gaps requiring corrective action.
• Maintain effective revision control and ensure superseded documents are appropriately identified, archived and prevented from unintended use.
• Communicate document status, outstanding submissions, overdue responses and other document control matters to the relevant project team members and management.
• Support project teams in compiling documentation required for formal submissions, handover packages, approvals and project close-out.
• Maintain project records within SharePoint and/or other approved project information management systems, ensuring information remains current, structured and accessible to authorised users.
• Ensure document control activities comply with ISG's Project Control System, standard operating procedures, project-specific requirements and applicable regulatory or contractual requirements.
• Support the continuous improvement of project document control processes and promote consistent document management practices across the project team.

Skills & Experience

• Minimum 3 years of relevant experience in the role of Document Controller, ideally within the construction industry.
• Good understanding of document control processes, including document numbering, revision control, registers, transmittals, approvals and formal submissions.
• Strong working knowledge of Microsoft Office applications, particularly Excel, Word, Outlook and Teams.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Familiarity with construction terminology, drawing registers, technical submittals, RFIs and project correspondence would be beneficial.