Document Controller (Corporate)

Major Developments; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Major Developments is seeking a highly organized Document Management Officer to own corporate documentation and records across HR, Finance, Marketing, Legal, and more.

The role focuses on establishing and maintaining a company-wide document management system, ensuring secure storage, version control, and easy retrieval for management and departments.

Qualifications

• Must have 2–5 years in document management or related admin roles.
• Experience across multiple corporate departments is preferred.
• Strong knowledge of filing systems and recordkeeping.

Responsibilities

• Manage and maintain centralized document management system.
• Organize and classify documents across departments.
• Maintain filing structures for physical and digital docs.

Skills

Microsoft Office

Google Workspace

Document tools

Attention to detail

Communication

Independent work

Education

BA in Business Admin

Tools

Document mgmt systems

Cloud storage

Electronic filing

Job description

Major Developments is looking for a highly organized and detail-oriented Document Management Officer to take ownership of the company's corporate documentation and records.

The successful candidate will be responsible for establishing and maintaining an efficient document management system covering multiple departments, including HR, Finance, Marketing, Legal, Contracts & Agreements, Operations, and Administration.

This is a corporate document management position, rather than a construction or project document control role.

Key Responsibilities

• Manage and maintain the company's centralized document management system.
• Organize, classify, and maintain documents across different departments.
• Maintain proper filing structures for physical and digital documents.
• Ensure documents are accurately named, categorized, indexed, and easily retrievable.
• Maintain document version control and ensure employees have access to the latest approved versions.
• Manage company contracts, agreements, policies, reports, forms, and other corporate records.
• Maintain HR-related documentation and employee records in coordination with the HR department.
• Organize and maintain Finance-related documents, invoices, financial records, and supporting documentation.
• Maintain Marketing and corporate documents, including presentations, company profiles, brochures, and related materials.
• Maintain legal documents, agreements, licenses, and compliance-related records.
• Track document expiry dates, renewal dates, and required updates.
• Coordinate with different departments to collect, update, and archive documents.
• Ensure confidential and sensitive documents are stored securely with appropriate access restrictions.
• Maintain document retention and archiving procedures.
• Ensure proper backup and preservation of important company records.
• Retrieve documents quickly when requested by management or relevant departments.
• Assist in developing and implementing company-wide document management procedures and standards.
• Conduct periodic reviews to identify outdated, duplicate, or missing documents.
• Maintain a document register and provide regular reports on document status where required.
• Ensure documentation is maintained in accordance with company policies and applicable requirements.

Requirements

• Bachelor's degree or diploma in Business Administration, Management, Information Management, Records Management, or a related field.
• 2–5 years of experience in document management, records management, corporate administration, or a similar role.
• Previous experience managing documentation across multiple corporate departments is preferred.
• Strong knowledge of digital and physical filing systems.
• Experience with document management systems, cloud storage platforms, or electronic filing systems.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality when handling sensitive company information.
• Strong proficiency in Microsoft Office, Google Workspace, and document management tools.
• Ability to work independently and coordinate effectively with different departments.
• UAE experience is preferred.

Important

This role is focused on corporate/company-wide document management. Candidates whose experience is exclusively in construction/project document control may not be suitable for this position.